Certifications Support Specialist

Oklahoma-State-University; Stillwater (OK); On-site; USD 22,000 - 28,000; Full time

Job summary

Oklahoma State University in Stillwater is seeking a VA Benefits Coordinator to certify student VA education benefit payment eligibility and advise students on VA-related benefits. The role requires maintaining accurate enrollment data, auditing documentation, and meeting reporting deadlines.

You will use the Veterans Administration data transfer system (Enrollment Manager), collaborate with the Registrar’s team, and stay current with VA regulations.

Qualifications

• Must have computer experience with MS applications.
• Time management, excellent organizational skills and attention to details are required.
• Strong interpersonal and communication skills are essential for interacting with a diverse population of students, staff, and university constituents.
• Must enjoy working with the public and be willing to be a team player.

Responsibilities

• Certify VA education benefit payment eligibility and review enrollment status.
• Advise students on VA-related benefits and process benefit certifications using Enrollment Manager.
• Maintain documentation for auditing purposes with high accuracy.
• Meet deadlines for submitting required VA reports and collaborate with Registrar’s management on policy interpretation.
• Attend VA benefit training meetings as budget allows and maintain compliance with certification procedures.

Skills

MS Office

Time management

Attention to detail

Interpersonal skills

Education

High School/GED

Bachelor's degree

Tools

MS Word

Excel

Job description

Campus

OSU-Stillwater

Contact Name & Email

Cathy Hanson, [e-mail]

Work Schedule

Monday through Friday, 8:00am-5:00pm with occasional evenings and weekends.

Appointment Length

Regular Continuous/Until Further Notice

Hiring Range

$16.19 - $19.78

Hourly

Priority Application Date

While applications will be accepted until a successful candidate has been hired, interested parties are encouraged to submit their materials by 2026-10-30 to ensure full consideration.

About this Position

This position is responsible for performing functions in the Military & Veteran Benefit Services Unit consistent with policies of the University, Oklahoma State Regents for Higher Education and Department of Veterans Affairs. Certify student VA education benefit payment eligibility, maintain expert knowledge of VA education benefits regulations and use judgment to determine student benefit eligibility. Serve as an advisor to prospective, current, and former students to explain and review VA-related benefits and issues. Be a role model in the department for exceptional customer service. Responsibilities include verification of VA student enrollment status, academic progress, tuition/fee calculations and eligibility for VA education benefits. Advise prospective, current, and former students on VA related benefits and process benefit certifications using the Veterans Administration electronic data transfer system (Enrollment Manager). Maintain documentation with a high degree of accuracy and attention to detail of all functional and decision -making processes for auditing purposes. Consistently meet deadlines for submitting required VA reports. Determine whether to elevate where appropriate and collaborate with Registrar’s management team on interpretation of university and State Regents’ policies and regulations to students, faculty, and external agencies. Actively engage in professional development to maintain compliance with VA certification policies and procedures. Attend virtual, regional, and state VA benefit training meetings as fiscal budget allows. Excellent organization and communication skills are essential. Requires a high level of technical competency and literacy, the ability to use technology and maintain an understanding of Banner (or the current university student information system).

Required Qualifications

• High School/GED (degree must be conferred on or before agreed upon start date)
• Two years of experience in a higher education setting. Post-secondary education may be substituted for years of required experience.

Post-secondary education may substitute for years of required experience.

Skills, Proficiencies, and/or Knowledge:

Must have computer experience with MS applications. Time management, excellent organizational skills and attention to details are required. Strong interpersonal and communication skills are essential for interacting with a culturally diverse population of students, staff, and university constituents. Must enjoy working with the public and be willing to be a team player. Competency in MS Word and Excel expected.

Preferred Qualifications

• Bachelor's
• Five years of clerical experience in an administrative setting. Office/clerical experience at a college or university is preferred.