Certification Specialist III

State of Arizona; Phoenix (AZ); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Vacation and sick leave

Health and dental insurance

Retirement plan

Life insurance

Long-term disability insurance

Remote work option after 3 months

Job summary

The Arizona Supreme Court, Administrative Office of the Courts, is reviewing applicants for certification and admission matters including bar exam pathways and consultant statuses. The role focuses on evaluating qualifications against admission standards and communicating progress to applicants.

Responsibilities include verifying documents, maintaining the Unit’s database, and drafting notices and deficiency requests.

Qualifications

• Bachelor’s degree or equivalent work experience; two years in a related field.
• Excellent oral and written communication; ability to engage diverse stakeholders.
• Proficiency in database utilization, word processing, internet search and website management.

Responsibilities

• Assess applicants’ qualifications and adherence to admission standards.
• Provide clear information to applicants about procedures and status.
• Review applications and verify supporting documents; record data in the Unit’s database.

Skills

Communication

Diplomacy

Research

Database skills

Documentation

Confidentiality

Time management

Education

Bachelor's degree or equivalent

Tools

Word processing

Database software

Website management

Job description

This position is responsible for several different types of work within the subject matter of certifying and investigating applicants seeking admission on motion, admission by transfer of bar exam score, law professor certification, foreign legal consultant status, military service member and military service member spouse certification, and practice pending admission. The primary focus will be to assess applicants’ qualifications and adherence to the admission standards set forth by the Rules of the Supreme Court of Arizona.

In addition, this position will provide clear and comprehensive day-to-day professional-level information regarding admission standards, procedural processes, mandatory rules and procedures, and application status to applicants through verbal and written communication. Review and analyze all applications verifying the authenticity of required supporting documents and accurately recording all necessary information in the Unit's database system. Initiate, prepare, and issue written requests, notices of deficiency, notices of certification, and create a comprehensive database to track applicants.

This position will also recommend and draft policies and procedures, assist with the maintenance of the Unit’s website, archive closed applications, and maintain a written inventory of all archived files. Additionally, this position will provide professional level assistance in running large programs (i.e., bar exam) including collaborating with other Unit members to prepare material and oversee the proctoring of bar examinations, including on-site coordination, registration, proctor instruction, procedure oversight, security, and assisting with pre and post-examination procedure.

This position may be eligible for a hybrid-telework schedule once the employee has completed three (3) months of employment and has sufficiently proved their ability to perform assigned tasks.

Public Service Loan Forgiveness (PSLF) Program qualified employer.

The Arizona Supreme Court, Administrative Office of the Courts, offers a comprehensive benefits package to include:

• Accrued vacation pay and sick leave
• 10 paid holidays per year
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance
• By providing the option of a full-time or part-time remote work schedule, employees enjoy improved work/life balance, report higher job satisfaction, and are more productive. Remote work is a management option and not an employee entitlement or right. The Court may terminate a remote work agreement at its discretion.

Retirement

• Positions in this classification participate in the Arizona State Retirement System (ASRS).
• Please note, enrollment eligibility will become effective after 27 weeks of employment.

The Arizona Supreme Court is an EOE/ADA Reasonable Accommodation Employer

The successful candidate must have a bachelor’s degree or equivalent work experience and two years’ experience in a related field. Directly related experience may substitute for a degree. This position requires excellent oral and written communication skills, with demonstrated expertise in communicating diplomatically and effectively with diverse and sometimes conflicting stakeholders, including applicants, committee members, judicial officers, staff, and the public. Proficiency in database utilization, word processing programs, internet search and website management. Strong research, tracking and critical analysis skills, along with the capacity to manage multiple confidential and complex records. The ability to make subjective and objective decisions, exercise judgment and diplomacy in addressing complex and sensitive issues and consistently produce precise and accurate work in a high-volume, high-stress environment.

The preferred candidate will have experience and knowledge of professional licensing and document examination procedures.

Travel level: up to 5% (within Arizona)