Certification Specialist

CRM Residential; Bridgeton (NJ); On-site; USD 38,000 - 52,000; Full time

Job summary

CRM Residential is seeking a Certification Specialist to support our property operations. You will manage resident certifications, coordinate with leasing and management, and ensure compliance with HUD and LIHTC programs, while maintaining accurate files and timely processing.

The role emphasizes strong communication, organization, and multi-tasking abilities, with daily office duties, resident interactions, and adherence to policy and training requirements.

Qualifications

• High school diploma or equivalent required.
• Experience with certification processes preferred.
• Proficiency in MS Office required.

Responsibilities

• Resident selection and orientation per policy.
• Assist leasing of vacant apartments in a timely manner.
• Timely recertification and interim recertifications per HUD/LIHTC.
• Maintain waiting list and update records in the computer.
• Assist with development of property goals and objectives.
• Maintain resident files per Occupancy Manual.
• Process daily office duties and handle requests.
• Open the office on time and manage daily work orders.
• Process applications for eligibility with supporting documents.
• Send billing notices and greet visitors; respond to calls.

Skills

People skills

Communication

Time management

Multitasking

Customer service-oriented

Organizational ability

Professional demeanor

Education

High School diploma

Tools

MS Excel

MS PowerPoint

MS Office

Job description

CERTIFICATION SPECIALIST

JOB DESCRIPTION

Reports to: Community Manager

FLSA Status: Non-Exempt. Position is eligible for overtime.

The Certification Specialist will receive general supervision, direction and guidance from the Community Manager.

CRM Residential requires a background and drug screening as a condition of employment.

Qualifications:

1. Education: High School diploma or equivalent education required.
2. Experience: Previous certification experience. Experience level may vary due to the special needs of the property.
3. Skills: The position requires the ability to deal well with people and get them to feel comfortable quickly. Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)

Attendance:

Due to the property staffing limitations, it is extremely critical that the individual be able to work their scheduled hours plus any other hours necessary to complete the job.

Physical Requirements:

1. Stand and walk or sit alternatively depending on specific needs of the day.
2. Constant need to bend/stoop/squat, climb stairs, push or pull, reach above shoulder, filing, open/close doors/drawers, grasping/turning, writing/typing
3. Frequent lifting/carrying (paperwork, deliveries, files, miscellaneous) less than 20 lbs.

In addition, the position requires the following:

• Professional image
• Be able to multi-task
• Excellent communication skills and upbeat attitude
• Strong customer service orientation
• Good organizational and time management skills
• Strong administrative ability

The Certification Specialist will comply with established policies and authorized approval.

Certification Specialist responsibilities include, but are not limited to the following:

1. Resident selection and orientation. In accordance with the Resident Selection Plan.

2. The assistance of leasing of vacant apartments in an expeditious manner per company policy striving for 100% occupancy.

3. The timely recertification and interim recertifications of residents in accordance with HUD regulation and Low Income Housing Tax Credit Program.

4. Maintaining the waiting list book and keeping it up to date in the computer following

HUD regulations.

5. Assist with the development of goals and objectives for the property.

6. Resident Files

• Maintain resident files according to policy outlined in CRM’s Occupancy Manual
• Assist Property Manager in preparation of various file reviews such as:
• Management Review
• Mortgagee Inspection

7. Accept daily resident requests and write up corrective work orders as directed by the

Maintenance Plus program.

8. Daily management of office duties

• Open office at prescribed time
• Immediately handles daily work orders that come in
• Take applications for prospective residents
• Compute applications for eligibility, with supporting documents
• Send out billing notices
• Greet in-coming guests, respond to amil and handle all incoming telephone calls

9. Additional Skills and Responsibilities

• Have strong time-management skills
• Strong communication skills
• Maintain a professional demeanor
• Attend required training

10. In absence of the Community Manager, enforcement of the lease and the rules and

regulations.

11. Attend training courses as required by CRM Residential.

12. Completion of all required reports as directed by various departments of CRM Residential.

13. Required to observe all federal and local Fair Housing Laws

14. Perform other related duties, as assigned.

Job Descriptions are intended to present an illustrative description of the range of duties, the scope of responsibility and the required level of knowledge, skills and abilities necessary to describe the primary functions of the job; they are not intended to reflect all duties performed by those assigned to this classification.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities.

This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.