Ceremonies & Administrative Services Coordinator

Florida International University; Miami (FL); On-site; USD 45,000 - 50,000; Full time

Job summary

Florida International University in Miami is seeking an Administrative professional to coordinate the Dean's office ceremonies and manage the college's signature events. This role handles budgeting, purchasing, and cross-departmental vendor coordination to ensure smooth execution.

The candidate will support the Dean and Assistant Director, oversee communications with donors and VIP guests, and mentor student volunteers and staff during events; some scheduling and travel may be required.

Qualifications

• Bachelor's degree and two years of office or related experience providing administrative support, or six years of office or related experience; OR an equivalent combination of relevant education and/or experience.

Responsibilities

• Organizes, manages, and executes the college's signature ceremonies portfolio across Nursing Pinning, Clinical Doctoral Hooding, and White Coat ceremonies.
• Assists and advises on budget matters and manages ceremony-related purchasing, vendor payments, and departmental financial transactions.
• Coordinates Award recipients' nomination and selection processes for all Nursing Pinning and Doctoral Hooding ceremonies.

Skills

Event coordination

Communication

Administrative support

Education

Bachelor's degree

Tools

Microsoft 365

Power Automate

Job description

Florida International University in Miami is seeking an Administrative professional to coordinate the Dean's office ceremonies and manage the college's signature events. This role handles budgeting, purchasing, and cross-departmental vendor coordination to ensure smooth execution.

The candidate will support the Dean and Assistant Director, oversee communications with donors and VIP guests, and mentor student volunteers and staff during events; some scheduling and travel may be required.