CEO Support Executive Secretary & Office Lead

State of Connecticut; Hartford (CT); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive benefits

Professional growth and development

Healthy work/life balance

Job summary

Capitol Region Mental Health Center, part of the State of Connecticut DMHAS, seeks an Executive Secretary to support the CEO in Hartford. The role involves confidential communications, travel administration, and managing office operations in a busy behavioral health setting.

The position requires coordinating with the Commissioner's Office, preparing reports, minutes, and agendas, and supervising administrative tasks. Strong knowledge of office procedures and discretion is essential.

Qualifications

• Experience in confidential or executive-support roles within government or public sector environments.
• Experience supporting labor-management relations and taking official meeting minutes.
• Experience with fleet/vehicle administration and incident tracking.
• Experience with HR reporting and organizational recordkeeping; knowledge of HR audits.

Responsibilities

• Provide administrative support to the CEO.
• Participate in confidential conversations.
• Serve as primary communication conduit between Commissioner’s Office and the CEO.
• Manage fleet vehicle incidents and infractions as Travel Administrator.
• Prepare confidential reports and analyses for the Commissioner’s Office.
• Take minutes and prepare agendas for Union Labor Management Committee meetings.
• Manage office space, phone numbers, and device deployment.
• Oversee supply ordering and align with facility needs.
• Handle HR reporting and coordination.
• Maintain the facility’s official Table of Organization.

Skills

Executive secretarial

Confidential communications

Office administration

Interpersonal skills

Dictation

Tools

UKG/Kronos HRIS

Microsoft Office

Mobile device management

Job description

Capitol Region Mental Health Center, part of the State of Connecticut DMHAS, seeks an Executive Secretary to support the CEO in Hartford. The role involves confidential communications, travel administration, and managing office operations in a busy behavioral health setting.

The position requires coordinating with the Commissioner's Office, preparing reports, minutes, and agendas, and supervising administrative tasks. Strong knowledge of office procedures and discretion is essential.