Executive Secretary & Chief Office Operations Coordinator

State of Connecticut - DMHAS Capitol Region Mental Health; Hartford (CT); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Benefits package

Professional growth

Work-life balance

Job summary

Capitol Region Mental Health Center (CRMHC) seeks an Executive Secretary to support the CEO and executive leadership in Hartford. This full-time role requires handling confidential matters, coordinating communications between the Commissioner’s Office and the CEO, and managing travel and fleet-related duties.

The position focuses on administrative operations, scheduling, records management, and stakeholder coordination to ensure efficient daily functions within a busy behavioral health setting.

Qualifications

• Experience in confidential or executive-support capacity within state government or similarly regulated public sector environments.
• Experience supporting labor-management relations, including preparing agendas and taking meeting minutes.
• Experience with fleet/vehicle administration, incident tracking, and reporting to fleet/risk offices.
• Experience with HR reporting and organizational recordkeeping (table of organization, position control, HR audits).

Responsibilities

• Provide administrative support to the CEO and leadership.
• Take minutes and prepare agendas for meetings and hearings.
• Coordinate confidential communications between the Commissioner's Office and the CEO.
• Oversee travel administration, fleet vehicle incidents, and infractions.
• Prepare confidential reports and analyses for the Commissioner's Office.
• Manage office space, phone lines, and device deployment.
• Coordinate HR reporting and maintain organizational records.
• Oversee supply ordering and administrative staff activities.

Skills

Office administration

Interpersonal skills

Dictation

Supervisory ability

Independent work

Job description

Capitol Region Mental Health Center (CRMHC) seeks an Executive Secretary to support the CEO and executive leadership in Hartford. This full-time role requires handling confidential matters, coordinating communications between the Commissioner’s Office and the CEO, and managing travel and fleet-related duties.

The position focuses on administrative operations, scheduling, records management, and stakeholder coordination to ensure efficient daily functions within a busy behavioral health setting.