CEO & HR Executive Assistant: Strategic Admin Partner

dSPACE; Wixom (MI); On-site; USD 60,000 - 85,000; Full time

Job summary

dSPACE Inc. is seeking a highly organized HR & Executive Assistant to join our team in Wixom, MI. This dual-role position provides day-to-day HR support and acts as a trusted administrative partner to the CEO.

The ideal candidate will manage calendars, coordinate travel, prepare meeting materials, handle confidential information with discretion, and support HR programs, recruitment, training, and events in a fast-paced environment.

Qualifications

• Minimum 3 years in a similar role or related professional experience.
• Experience providing HR and executive-level support.
• Excellent written and verbal communication skills.
• Ability to manage confidential information with discretion.
• Professional demeanor and strong interpersonal skills.

Responsibilities

• Provide administrative support for day-to-day HR activities and employee programs.
• Assist with recruiting activities, coordinating interviews, communicating with candidates and scheduling pre-employment activities.
• Maintain accurate and confidential employee records and HR documentation.
• Support employee training, development, and company events.
• Track required documentation, training, and other HR-related deadlines.
• Help maintain organized and efficient HR processes while ensuring confidentiality.
• Provide professional administrative support to the CEO.
• Manage and coordinate the CEO's calendar, meetings, appointments, and scheduling priorities.
• Coordinate travel arrangements, itineraries, and related logistics.
• Organize and prepare materials for meetings and executive discussions.
• Assist with correspondence, presentations, reports, and other executive-level communications.
• Track follow-up items and help ensure actions and deadlines are completed.
• Coordinate meetings with employees, customers, business partners, and stakeholders.
• Anticipate scheduling conflicts and proactively identify solutions.
• Handle sensitive business and personnel information with professionalism and discretion.
• Assist with company meetings, internal meetings, visitors and special projects.
• Coordinate with internal departments and external vendors for office supplies and maintenance.

Skills

Organizational skills

Time management

Communication skills

Discretion

Multitasking

Education

Associates degree in Business Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

dSPACE Inc. is seeking a highly organized HR & Executive Assistant to join our team in Wixom, MI. This dual-role position provides day-to-day HR support and acts as a trusted administrative partner to the CEO.

The ideal candidate will manage calendars, coordinate travel, prepare meeting materials, handle confidential information with discretion, and support HR programs, recruitment, training, and events in a fast-paced environment.