CEO Executive Assistant Nonprofit Board Support

The QTI Group; Waukesha (WI); On-site; USD 70,000 - 75,000; Full time

Job summary

The QTI Group is partnering with a confidential nonprofit to fill an Executive Assistant role supporting the CEO. This highly visible, onsite position is based in Waukesha, WI, with occasional travel within the greater Milwaukee area.

Responsibilities include complex calendar management, travel coordination, board materials and minutes, governance documents, and confidential records. The role requires discretion, professionalism, and strong MS 365 skills for scheduling, presentations, and

Qualifications

• 3+ years of Executive Assistant experience, preferably to CEO or C-suite.
• Experience managing complex calendars and travel for executives.
• Experience supporting leadership teams or Boards of Directors.
• Exceptional organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Ability to work independently, anticipate needs, and take initiative.

Responsibilities

• Provide high-level support to the CEO, including calendar management, travel coordination, correspondence, meeting prep, and follow-up.
• Anticipate executive needs, identify priorities, and ensure timely follow-up on key initiatives.
• Track deadlines, action items, and priorities to support execution and accountability.
• Coordinate Board of Directors activities: agendas, materials, minutes, governance docs, communications.
• Attend Board meetings and prepare accurate minutes and follow-up documentation.
• Support executive leadership meetings, special projects, and organizational initiatives.
• Maintain confidential records and governance documents in an organized, secure manner.
• Serve as liaison between executive leadership, Board members, employees, and external partners.
• Coordinate meetings and events involving leadership, Board and external stakeholders.
• Utilize Microsoft 365 to manage schedules, communications, presentations, and documentation.
• Support occasional Board meetings and executive activities outside standard hours.

Skills

Calendar management

Travel coordination

Board support

Executive support

Confidentiality

Microsoft 365

Education

Bachelor's or Associate degree

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

The QTI Group is partnering with a confidential nonprofit to fill an Executive Assistant role supporting the CEO. This highly visible, onsite position is based in Waukesha, WI, with occasional travel within the greater Milwaukee area.

Responsibilities include complex calendar management, travel coordination, board materials and minutes, governance documents, and confidential records. The role requires discretion, professionalism, and strong MS 365 skills for scheduling, presentations, and