Centralized Staffing & Scheduling Manager - Resource Optimization Center - St. Rita's Medical Center

Mercy Health; Lima (OH); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

Competitive pay

Medical, dental, vision

Paid time off

Tuition assistance

Job summary

Mercy Health in Ohio seeks a Manager of Centralized Staffing & Scheduling to lead the daily operations of the scheduling and staffing department within the ROC. You will coordinate surgical schedules with physician availability, patient needs, and OR capacity, while guiding staff assignments and resolving conflicts.

Associate’s degree preferred; 3 years of experience with staffing/scheduling software in a 24/7 healthcare setting; EPIC EHR experience preferred.

Qualifications

• 3 years of experience with staffing/scheduling software in a 24/7 healthcare setting.
• Experience coordinating scheduling with physicians and operating room capacity.
• EPIC Electronic Health Record (preferred).

Responsibilities

• Manage the daily operations of the scheduling and staffing department.
• Coordinate team activities to prioritize and resource work.
• Serve as escalation point for scheduling exceptions and issues.
• Recommend and implement workflow changes to improve processes.
• Communicate with physicians, nurses, and admins to align needs.
• Track metrics like case volume and staff utilization to identify improvements.
• Provide reports to leadership and ensure compliance with policies.

Skills

Staffing software

Team leadership

Scheduling coordination

Education

Associate’s degree in Business, Data Management, or Related Field

Tools

EPIC EHR

Job description

Primary Function/General Purpose of Position

The Manager of Centralized Staffing & Scheduling is responsible for the daily

operations of the staffing and scheduling department as part of the Resource

Optimization Centers (ROC) at the market level. Ensures optimal utilization of

personnel by coordinating surgical schedules with physician availability, patient

needs, and operating room capacity, while managing staff assignments and

addressing scheduling conflicts to maintain smooth surgical operations.

Essential Job Functions

• Manage the daily operations of the scheduling and staffing department. Select, hire, train, and coordinate staff, review employee performance, and apply organizational work standards to daily operations.
• Coordinate the daily activities of the team to ensure required work is appropriately prioritized and resourced.
• Serve as an escalation point for exceptions and issues; coordinate with scheduling operations and leadership on scheduling issues and workflow changes. May assist scheduling staff with complex and disgruntled patient situations, investigating scheduling or template variances, and managing urgent or emergent situations.
• Recommend, develop, and implement workflow and process changes, focusing on continuous process improvement and waste elimination. Support staff in the implementation of changes; monitor and analyze the impact of change.
• Communicates with physicians, nurses, administrators, and other departments to coordinate needs of the scheduling department and address potential conflicts.
• Track key metrics such as surgical case volume, cancellation rates, and staff utilization to identify areas of improvement.
• Provides reports as needed to the office manager. Follows the scheduling policy and utilizes troubleshooting skills to resolve patient scheduling issues/ conflicts. Ensures others are in alignment with following established process and procedures.

Education

Associate’s degree in Business, Data Management, or Related Field (preferred)

Work Experience

3 years of experience with staffing/ scheduling software in a 24/7 healthcare setting (required)

EPIC Electronic Health Record (preferred)

As a Mercy Health associate, you're part of a Mission that matters. We support your well-being—personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affi… plan statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affi… If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]