Centralized Staffing & Scheduling Manager - Resource Optimization Center - St. Rita's Medical Center

Mercy; Lima (OH); On-site; USD 85,000 - 120,000; Full time

Benefits offered by this job

Competitive pay

Incentives & 403(b)

Medical/dental/vision coverage

Paid time off

Tuition assistance

Professional development

Job summary

Mercy Health in the Mercy Health ROC at St. Rita's is seeking a Manager of Centralized Staffing & Scheduling to oversee daily operations and optimize surgical schedules in a busy market.

You will coordinate staff, physician availability, and OR capacity while addressing scheduling conflicts. The role requires 3+ years in staffing/scheduling within healthcare, familiarity with EPIC EHR (preferred), and an associate degree in a related field.

Qualifications

• 3 years of experience with staffing/scheduling software in a 24/7 healthcare setting.
• EPIC Electronic Health Record (preferred)
• Associate’s degree in Business, Data Management, or Related Field (preferred)

Responsibilities

• Manage the daily operations of the scheduling and staffing department. Select, hire, train, and coordinate staff, review employee performance, and apply organizational work standards to daily operations.
• Coordinate the daily activities of the team to ensure required work is appropriately prioritized and resourced.
• Serve as an escalation point for exceptions and issues; coordinate with scheduling operations and leadership on scheduling issues and workflow changes.
• Recommend, develop, and implement workflow and process changes, focusing on continuous process improvement and waste elimination.
• Communicates with physicians, nurses, administrators, and other departments to coordinate needs of the scheduling department and address potential conflicts.
• Track key metrics such as surgical case volume, cancellation rates, and staff utilization to identify areas of improvement.
• Provides reports as needed to the office manager. Follows the scheduling policy and utilizes troubleshooting skills to resolve patient scheduling issues/ conflicts.

Education

Associate’s degree in Business, Data Management, or Related Field (preferred)

Tools

EPIC Electronic Health Record

Job description

Thank you for considering a career at Mercy Health!

Scheduled Weekly Hours

40

Work Shift

Days (United States of America)

Primary Function/General Purpose of Position

The Manager of Centralized Staffing & Scheduling is responsible for the daily

operations of the staffing and scheduling department as part of the Resource

Optimization Centers (ROC) at the market level. Ensures optimal utilization of

personnel by coordinating surgical schedules with physician availability, patient

needs, and operating room capacity, while managing staff assignments and

addressing scheduling conflicts to maintain smooth surgical operations.

Essential Job Functions

• Manage the daily operations of the scheduling and staffing department. Select, hire, train, and coordinate staff, review employee performance, and apply organizational work standards to daily operations.
• Coordinate the daily activities of the team to ensure required work is appropriately prioritized and resourced.
• Serve as an escalation point for exceptions and issues; coordinate with scheduling operations and leadership on scheduling issues and workflow changes. May assist scheduling staff with complex and disgruntled patient situations, investigating scheduling or template variances, and managing urgent or emergent situations.
• Recommend, develop, and implement workflow and process changes, focusing on continuous process improvement and waste elimination. Support staff in the implementation of changes; monitor and analyze the impact of change.
• Communicates with physicians, nurses, administrators, and other departments to coordinate needs of the scheduling department and address potential conflicts.
• Track key metrics such as surgical case volume, cancellation rates, and staff utilization to identify areas of improvement.
• Provides reports as needed to the office manager. Follows the scheduling policy and utilizes troubleshooting skills to resolve patient scheduling issues/ conflicts. Ensures others are in alignment with following established process and procedures.

Education

Associate’s degree in Business, Data Management, or Related Field (preferred)

Work Experience

3 years of experience with staffing/ scheduling software in a 24/7 healthcare setting (required)

EPIC Electronic Health Record (preferred)

Mercy Health is an equal opportunity employer.

As a Mercy Health associate, you’re part of a Misson that matters. We support your well-being – personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

What we offer

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HAS/FSA options, life insurance, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support

Benefits may vary based on the market and employment status.

Department

Resource Optimization Center (ROC) - St. Rita's

It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health– Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Aff…

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