Centralized Staffing Coordinator

Texas Children's; United States; On-site; USD 30,000 - 47,000; Full time

Job summary

Texas Children’s is seeking a Centralized Staffing Coordinator to support hospital operations with proactive staffing, time and attendance management, and timekeeping system support. You will liaise between leadership, payroll, and departments to ensure staffing levels, policy compliance, and accurate payroll processing.

The role integrates scheduling, attendance reconciliation, timekeeping oversight, and reporting to boost operational efficiency and fiscal accountability.

Qualifications

• H.S. Diploma or GED required.
• 2 years payroll, timekeeping, and/or hospital administrative experience.

Responsibilities

• Generates and maintains unit schedules to ensure adequate staffing.
• Reviews self-scheduling, time-off requests, and staffing changes per policy.
• Responds to gaps by coordinating with unit leaders and agencies as needed.
• Maintains staff databases including FTE status and contact information.
• Acts as primary contact for scheduling changes and policies.
• Reconciles timecards to ensure accurate pay and attendance.

Skills

Timekeeping

Payroll coordination

Staff scheduling

Communication

Education

High school diploma or GED

Tools

Timekeeping software

Job description

We're searching for a Centralized Staffing Coordinator, someone who works well in a fast-paced setting. In this position, you'll be responsible for supporting hospital operations through proactive staffing coordination, accurate time and attendance management, and timekeeping system support. You'll serve as a liaison between leadership, payroll, and hospital departments to ensure appropriate staffing levels, compliance with policies, accurate payroll processing, and effective communication. You'll also integrate scheduling, attendance reconciliation, timekeeping system oversight, and reporting functions to support operational efficiency and fiscal accountability.

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Job Duties & Responsibilities

• Generates, balances, and maintains unit schedules to ensure adequate staffing levels.
• Reviews self-scheduling, time-off requests, and staffing changes in accordance with hospital policy.
• Responds to unplanned staffing gaps by soliciting coverage and coordinating with unit leaders, float pools, and external agencies as needed.
• Maintains current staff databases including FTE status, competencies, and contact information.
• Acts as a primary point of contact for staff regarding scheduling changes and policies.
• Reconciles employee timecards to ensure accurate pay and attendance records.
• Enters and validates manual time adjustments and pay codes as required.
• Investigates discrepancies between scheduling, payroll, and timekeeping systems.
• Ensures employee status accuracy in coordination with Human Resources.
• Maintains required documentation and historical timecard records.
• Performs timely and accurate time and labor processing in line with established accuracy standards.
• Serves as a resource for troubleshooting timekeeping issues and responding to complex inquiries.
• Provides system support, reports, and audits related to attendance, overtime, and leave.
• Participates in system upgrades, testing, and enhancement initiatives.
• Maintains desk procedures and ensures adherence to departmental workflows and policies.
• Maintains open communication with unit leadership, staff, payroll, and internal stakeholders.
• Prepares and distributes staffing, payroll, overtime, leave, and agency reports.
• Documents staffing and timekeeping activity within electronic systems.
• Responds professionally to inquiries and ensures confidentiality of information.
• Supports appropriate use of overtime and staffing resources.
• Assists leadership with labor cost awareness and staffing efficiency.
• Ensures compliance with hospital policies, payroll procedures, and applicable regulations.
• Maintains current knowledge of hospital systems, policies, and procedures.
• Participates in required training, meetings, and performance improvement initiatives.
• Serves as a resource and support for new team members.
• Demonstrates problem-solving, adaptability, professionalism, and customer service.

Skills & Requirements

• H.S. Diploma or GED required
• 2 years payroll, timekeeping, and/or hospital administrative experience