Centralized Staffing and Scheduling Coordinator

Bon Secours Health System; Richmond (VA); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Staffing Coordinator to manage scheduling and staffing for nursing departments. This role is crucial in ensuring that all shifts are filled efficiently, requiring strong communication and organizational skills. The ideal candidate will have experience with staffing software and a background in healthcare. Join a compassionate team dedicated to providing excellent care and enjoy a range of benefits including medical, dental, and educational assistance. This is a fantastic opportunity to make a meaningful impact in the healthcare sector.

Benefits

Comprehensive medical, dental, and vision plans

Prescription drug coverage

Flexible spending accounts

Life insurance w/AD&D

Employer contributions to retirement savings plan

Paid time off

Educational Assistance

Qualifications

• 1-2 years’ experience with staffing/scheduling software required.
• Associates Degree in Business or related field preferred.

Responsibilities

• Create and edit schedules for nursing departments using the electronic system.
• Manage unplanned shift vacancies and communicate staffing needs effectively.

Skills

Staffing Coordination

Scheduling Software

Communication Skills

Time Management

Education

Associates Degree in Business

Data Management

Tools

Electronic Staffing System

Job description

With a legacy that spans over 150 years, Bon Secours is a network that is dedicated to providing excellent care through exceptional people. At every level, everyone on our teams have embraced the call to provide compassionate care. Here, you can work with others who share common values, and use your skills to help extend care to all of our communities.

PRN needed for night shifts and planned PTO

Primary Function/General Purpose of Position

The Staffing Coordinator performs all scheduling, staffing, and timekeeping responsibilities for designated work areas within scope. This includes creating and editing schedules to filling open shifts, timecard management, as well as mobilizing staff for daily needs that surface less than 24 hours before the start of a shift (cancellation, flexing, floating, and management of unplanned shift vacancies, as well as daily maintenance of unit/department schedules). This role utilizes an electronic staffing system platform and requires strong communication with multiple stakeholders and leaders.

Essential Job Functions

• Create and edit schedules for nursing departments into the electronic scheduling system following all hospital policies, procedures, and guidelines. Assign specialty roles particular to each unit’s operational needs.

• Prepares accurate daily and/or shift work schedules, which reflect forecasted needs in collaboration with nurse managers

• Approve or deny all schedule requests based on skill mix and needs of the unit, with communication to unit managers as appropriate.

• Balance and publish schedules at the end of the self-scheduling period to ensure all skill mixes are covered for unit efficiency; determine the vacancy rate for the various roles in the department and post incentive shifts in accordance with the incentive policy for the ministry.

• Adjusts schedule to accommodate needs through acquiring additional personnel or reducing scheduled staff. Contacts available staff to best provide for unit care requirements utilizing available resources to fill open shifts.

• Within 24 hours of shift time determine complex department staffing needs and arrange appropriate coverage in the technology and communicate to the units.

• Receive sick call notifications and manage unplanned shift vacancies; evaluate market staffing as a whole system to determine needs for recruiting associates for open shifts, leveraging technology to maximize inpatient resources with minimal fiscal impact to the hospital organization.

• Maintain daily maintenance of unit/department schedules within the electronic staffing system. Effectively communicates critical or immediate staffing needs to nurse manager or their designee.

• Approve or deny all timecard requests with attestations, with communication to unit managers as appropriate.

• Prepare timecards for readiness for manager approval (Review and clean up exceptions)

• Maintains staffing related records, files, and reports. Distributes reports to appropriate leaders, as determined by manager.

• Assists with allocation of agency resources and other duties as assigned pertaining to contract labor.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Licensing/Certification

None

Education

Associates Degree in Business, Data Management, or Related Field (preferred)

Work Experience

1-2 years’ experience with staffing/ scheduling software (required)

Previous experience in a healthcare setting (preferred)

Many of our opportunities reward* your hard work with:

Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more

*Benefits offerings vary according to employment status

All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail]