Centralized Staffing and Scheduling Coordinator

Bon Secours Health System; Richmond (VA); On-site; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking a dedicated PRN Night Shift Staffing Coordinator to enhance patient care through effective scheduling and staffing management. In this pivotal role, you will create and modify schedules, manage timekeeping responsibilities, and communicate urgent staffing needs with precision. Your expertise in staffing coordination and scheduling software will be essential in ensuring optimal coverage and support for nursing departments. Join a compassionate team that values your skills and commitment to delivering exceptional care to the community.

Qualifications

• 1-2 years’ experience with staffing/scheduling software in a healthcare setting.
• Associates Degree in Business or related field preferred.

Responsibilities

• Create and modify nursing department schedules in the electronic system.
• Manage unplanned shift vacancies and sick calls effectively.

Skills

Staffing Coordination

Scheduling Software

Communication Skills

Time Management

Education

Associates Degree in Business

Associates Degree in Data Management

Tools

Electronic Staffing System

Job description

With a legacy that spans over 150 years, Bon Secours is a network dedicated to providing excellent care through exceptional people. At every level, our teams embrace the call to provide compassionate care. Here, you can work with others who share our values and use your skills to extend care to all our communities.

PRN Night Shift Staffing Coordinator

Primary Function/General Purpose of Position

The Staffing Coordinator handles scheduling, staffing, and timekeeping responsibilities within designated work areas. This includes creating and editing schedules, filling open shifts, managing timecards, and mobilizing staff for urgent needs less than 24 hours before shifts. The role requires using an electronic staffing system and strong communication with stakeholders and leaders.

Essential Job Functions

1. Create and modify nursing department schedules in the electronic system, following hospital policies and unit-specific roles.
2. Prepare accurate daily or shift work schedules based on forecasted needs, collaborating with nurse managers.
3. Approve or deny schedule requests based on skill mix and unit needs, communicating with managers as needed.
4. Balance and publish schedules at the end of self-scheduling, ensuring skill coverage and posting incentive shifts per policy.
5. Adjust schedules by acquiring additional staff or reducing scheduled staff, contacting available staff to meet care requirements.
6. Within 24 hours of a shift, determine staffing needs and communicate arrangements to units.
7. Manage unplanned shift vacancies and sick calls, leveraging technology to optimize staffing with minimal fiscal impact.
8. Maintain daily schedules in the electronic system and communicate urgent staffing needs promptly.
9. Approve or deny timecard requests, communicating with managers as appropriate.
10. Prepare and review timecards for manager approval, addressing exceptions.
11. Maintain staffing records, files, and reports, distributing them to leaders as needed.
12. Assist with agency resource allocation and other duties as assigned.

This list is not exhaustive; employees may perform other duties as required, with reasonable accommodations.

Licensing/Certification

None required

Education

Associates Degree in Business, Data Management, or a related field (preferred)

Work Experience

1-2 years’ experience with staffing/scheduling software (required); healthcare setting experience (preferred)