Centralized Scheduling Assistant

St Claire; Morehead, Northern (KY, KY); Hybrid; USD 36,000 - 48,000; Full time

Job summary

St Claire is seeking a Centralized Scheduling Assistant in Morehead, KY. You will collect and enter patient information, schedule provider visits, and coordinate outpatient tests to support timely patient care.

The role requires clear communication with patients and healthcare teams to confirm details and direct patients to the right destinations. The position emphasizes accurate records, efficient scheduling operations, and adherence to scheduling processes.

Qualifications

• High school diploma or equivalent.
• 2–3 years of experience in a healthcare/clinical setting, or equivalent.
• All experience must be paid and in the same related field.
• Part-time and PRN experience will be prorated based on hours worked per week.

Responsibilities

• Answers phone calls efficiently and documents messages appropriately.
• Maintains accurate and timely medical records and documentation.
• Obtains and verifies patient demographic and financial information.
• Coordinates and schedules outpatient tests and treatments as requested.
• Pre-registers outpatient accounts for scheduled patients.
• Provides clear instructions to patients and families regarding procedures and directions.
• Ensures patients are directed to appropriate registration and treatment destinations.
• Oversees daily scheduling operations, responds to staff needs, and ensures data integrity.
• Performs other duties as assigned.

Education

High school diploma or equivalent

Tools

Scheduling systems

Job description

Centralized Scheduling Assistant page is loaded## Centralized Scheduling Assistantremote type: On-site only, not eligible for remote worklocations: Business Service Centertime type: Full timeposted on: Posted Yesterdayjob requisition id: R-000004769At UK St. Claire, our staff is our greatest asset in the mission to create a healthier and more prosperous population. We strive to foster the talent and potential of our employees and prioritize safe working conditions and equal compensation rates to ensure that continual growth is possible. UKSC is a nurturing workplace for all healthcare professionals. We invite you to explore our current job openings and see if our opportunities could be the right fit for you.**Job Description**:## Job SummaryResponsible for collecting and entering patient information into scheduling systems. Coordinates and schedules appointments for provider offices, outpatient hospital exams, and procedures. Ensures accuracy and timeliness of appointment scheduling to support efficient patient care. Communicates effectively with patients and healthcare teams to confirm and update scheduling details.## Essential Functions- Answers phone calls efficiently and documents messages appropriately.- Maintains accurate and timely medical records and documentation.- Obtains and verifies patient demographic and financial information.- Coordinates and schedules outpatient tests and treatments as requested.- Pre-registers outpatient accounts for scheduled patients.- Provides clear instructions to patients and families regarding procedures and directions.- Ensures patients are directed to appropriate registration and treatment destinations.- Oversees daily scheduling operations, responds to staff needs, and ensures data integrity.- Performs other duties as assigned.## Education RequirementHigh school diploma or equivalent experience## Experience Requirement2-3 years of experience in a healthcare, clinical setting, or a relevant areaAn equivalent combination of education and experience may be considered.All experience must be paid and in the same related field.Part-time and PRN experience will be prorated based on hours worked per week.Volunteer work and internships for academic credit are not counted.## Certifications & LicensuresN/A## Working ConditionsA. Lifting, pushing, and/or pulling objects up to 50lbs: 2. Occasional (< 10% of the time)B. Lifting, pushing, and/or pulling objects over 50lbs: 1. NeverC. Standing or walking with objects up to 10lbs: 3. Intermittent (10% - 50% of the time)D. Standing or walking with objects up to 25lbs: 2. Occasional (< 10% of the time)E. Sitting at computer workstation for extended periods: 4. Regular (> 50% of the time)F. Risk of back injury from moving, lifting or positioning patients, equipment, or materials: 1. NeverG. Repetitive motion: 4. Regular (> 50% of the time)H. Working at heights above 4 feet: 1. NeverI. Working in confined spaces: 1. NeverJ. Risk of injuries from use of equipment on the job: 1. NeverK. Job-related travel: 1. NeverL. Loud noises: 1. NeverM. Temperature extremes: 1. NeverN. Hazardous chemicals and fumes including waste: 1. NeverO. Radiation: 1. NeverP. Burns: 1. NeverQ. Cuts/Punctures: 1. NeverR. Bloodborne/airborne pathogens: 1. NeverS. Recombinant DNA or viral vectors: 1. NeverT. Combative/violent people: 1. NeverU. Animal handling (including carcasses): 1. NeverV. Please specify other(s) and amount of exposure (i.e. Occasional, Intermittent or Regular): N/A## Physical DemandsThis position requires regular sitting at a computer workstation for extended periods of time; performing tasks with repetitive motions (such as typing); intermittent standing or walking with objects weighing up to 10 pounds; and occasional lifting, pushing, and/or pulling of objects up to 50 pounds or standing or walking with objects up to 25 pounds.## Additional Job DescriptionsN/A**Department**:Medical Group**Shift**:Day (United States of America)**Time Type:**Full time**Address**:234 Medical Circle**City, State**:Morehead, Kentucky