centralized scheduler

WVU Medicine; University (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

UHA University Health Associates in Morgantown, WV seeks an outpatient scheduling/registering specialist to manage check-in and check-out, verify guarantor information, and coordinate follow-up appointments across ambulatory clinics.

The role requires strong written and verbal communication, data collection for registration, and daily cash handling with end-of-day reconciliation. This is a non-exempt, 40-hour-per-week position in a standard office environment.

Qualifications

• High School diploma or equivalent.
• State criminal background check and Federal check as required for regulated areas.

Responsibilities

• Check in and check out patients per scheduling/registration guidelines.
• Obtain and verify guarantor information annually.
• Schedule and register patients within guidelines.
• Coordinate follow-up appointments and testing at check-out.
• Collect time of service payments and copayments.
• Reconcile cash drawer and report discrepancies.
• Respond to patient and staff needs and complaints promptly.

Skills

Strong written and verbal comms

Education

High School diploma or equivalent

Job description

Responsible for scheduling, cancelling, rescheduling and registering of outpatient visits and procedures for multiple ambulatory clinics, by collecting all necessary information for schedule and registration preparation.

MINIMUM QUALIFICATIONS

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

• 1. High School diploma or equivalent.
• 2. State criminal background check and Federal (if applicable), as required for regulated areas.

CORE JOB DUTIES AND RESPONSIBILITIES:

• 1. Checks in and Checks out patients in accordance with Scheduling/Registration guidelines, with the ability to prioritize according to the patient’s needs.
• 2. Obtain and verify patient guarantor information a minimum of once a year to ensure that the patient record is up-to-date. If a referral or authorization is needed we generate the referral at this time.
• 3. Schedules and registers patients/customers based on scheduling guidelines and medical appropriateness within the appropriate clinic.
• 4. Assures upon check out all follow up appointments & testing are coordinated with the patient.
• 5. Obtaining and collecting all necessary information from the patient/customer to schedule and register the patient for an appointment.
• 6. Identifies and communicates need for scheduling modifications and development.
• 7. Notifying appropriate personnel of any scheduling change due to patient cancellation in a timely fashion.
• 8. Receives and responds to patient and staff needs and complaints appropriately within the realm of the patient care environment, involving department supervisors and patient representatives as needed.
• 9. Consults with referring physician’s office to ensure written and/or electronic orders exist and obtain them as needed. Verifies upon receiving for completeness of the written orders and notes. Make documentation that outside orders are requested.
• 10. Responsible for collecting all time of service payments and copayments for patients in the check-in or check-out process.
• 11. Upon end of day, responsible for reconciling cash drawer and all contents. Responsible for reporting any discrepancies within the cash drawer to the Supervisor or Manager.
• 12. Responsible for collecting all signatures on waivers for managed care at the point of check in.
• 13. Completes Workques as needed in a timely fashion along with daily tasks according to the scheduling area working in.
• 14. Responds to all patient communication in a timely manner.

PHYSICAL REQUIREMENTS:

• 1. Ability to sit for extended periods of time.

WORKING ENVIRONMENT:

• 1. Standard office environment.

SKILLS AND ABILITIES:

• 1. Strong written and verbal communication skills.

Additional Job Description:

Scheduled Weekly Hours: 40

Shift:

Exempt/Non-Exempt: United States of America (Non-Exempt)

Company: UHA University Health Associates

Cost Center: 8801 WVUH Ambulatory Registration

Address: 6040 University Town Center Drive
Morgantown
West Virginia

Equal Opportunity Employer

University Health Associates and its subsidiaries (collectively "UHA") is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. UHA strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All UHA employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.