Centralized Customer Service Specialist

National Seating & Mobility; Chattanooga (TN); On-site; USD 18,000 - 23,000; Full time

Job summary

National Seating & Mobility seeks a customer service role focused on inbound calls and client inquiries. You will respond professionally, provide order status updates, and coordinate with clinicians, caregivers, and branch staff to keep processes moving smoothly.

The position emphasizes accurate data entry, adherence to NSM policies, and maintaining consistent attendance in a professional office environment.

Qualifications

• High School Diploma or GED is required.
• Strong communication skills are essential for professional caller interactions.
• Proficiency with computer systems and data entry is necessary.
• Able to stay organized and manage multiple inquiries efficiently.
• Customer-oriented mindset with focus on service quality.

Responsibilities

• Answers phone calls and manages inquiries in a helpful, professional manner.
• Communicates with clients, clinicians and caregivers to provide order status.
• Completes follow-up calls efficiently and professionally.
• Coordinates with staff to schedule evaluations, deliveries and repairs.
• Performs data entry and documents handling; maintains records accurately.
• Maintains regular, predictable attendance.

Skills

Communication Proficiency

Organizational Skills

Customer Focus

Computer Proficiency

Education

High School Diploma or GED

Job description

Job Details

Statement of the Position: Works to support caller/client needs by effectively and efficiently taking inbound calls and handling caller/client questions with professionalism and empathy. Understanding of NSM processes, systems, training materials are required to appropriately respond to questions and give the caller/client the best experience possible.

Company Description

At all levels, working at National Seating & Mobility provides the opportunity to directly impact our client’s lives by giving them self-reliance and independence. Our teams are comprised of passionate individuals, dedicated to providing the best care to each client. We focus on abilities by leveraging technology and creating mobility solutions that are as unique as our client’s needs.

Working at National Seating & Mobility is an opportunity to build a meaningful career, while leaving a lasting impact on the lives of those we serve. Located in more than 40 states, we strive for diversity and offer an array of benefits including 401k, company paid Long Term Disability, and tuition reimbursement.

We are looking to grow our enthusiastic and engaged team at NSM. Submit your resume and join a group of enthusiastic professionals dedicated to changing lives.

Duties And Responsibilities / Essential Functions

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Answers phone calls and manages phone requests and inquiries in a helpful and professional manner. Takes the initiative to bring inquiries to a conclusion where at all possible, thereby avoiding return phone calls. Communicates with clients, clinicians and caregivers to provide status on pending orders as directed by branch leadership.
• Completes follow up phone calls efficiently and professionally.
• May coordinate with branch staff and clients/caregivers to set client/referral source evaluation, delivery, and repair appointments.
• May assist in completion of work orders which may involve but is not limited to verification that all necessary client information is documented, equipment detail entry, and verification of eligibility for funding. Accepts delivery of goods when necessary.
• Performs data entry of all pertinent information, including scanning documentation received. Files documents and folders.
• Responsible for continuing education related to job duties, i.e. remaining informed about and familiar with NSM’s current and/or new policies and procedures, checking WNSM for new information on an ongoing basis, completing Learning Links and attending courses or seminars as assigned by the Branch Manager or OA.
• Performs any directly related job duties as assigned by Centralized Customer service leadership. Carries out all position expectations in a professional manner.
• Must maintain regular and predictable attendance.

Position May Be Measured Using The Following Performance Standards

• Client satisfaction.
• Compliance with CSR Queue reports and timeliness of follow up.
• Scheduling performance – percentage of total available orders scheduled.
• Phone metrics – percentage of calls answered.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, printers, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is regularly required to sit; use hands repetitively to operate standard office equipment. The employee is frequently required to reach with hands and arms.

Required Education, Experience, & Competencies

• High School Diploma or G.E.D.
• Communication Proficiency
• Computer Proficiency
• Organizational Skills
• Customer/Client Focus