Central Staffing Leader for Multi-Site Senior Care

Advantage Recruiting Group; Madison (WI); On-site; USD 85,000 - 125,000; Full time

Job summary

Advantage Recruiting Group is seeking a Central Staffing Manager to oversee a centralized staffing office supporting multiple senior housing and healthcare properties. You will lead scheduling, workforce deployment, call-off management, and overtime control to ensure safe, cost-effective staffing across clinical departments.

Reporting to the COO, you will supervise Staffing Coordinators, collaborate with Nursing Leadership and HR, and drive staffing strategies that improve resident care and

Qualifications

• 3–5 years healthcare staffing or scheduling experience.
• 3+ years of leadership experience.
• Experience in long-term care or senior living.
• Knowledge of state staffing regulations.
• Excellent organizational and analytical skills.
• Experience managing multi-site staffing operations.
• Knowledge of skilled nursing and assisted living regulations.
• Workforce management software expertise.

Responsibilities

• Lead the daily operations of the Central Staffing Office across multiple senior housing and healthcare properties.
• Manage scheduling, shift coverage, call-offs, and staffing adjustments based on census, acuity, admissions, discharges, and operational needs.
• Develop and execute staffing strategies that optimize labor resources, balance staffing across properties, manage float pools and PRN staff, and minimize overtime and premium labor costs.
• Monitor labor utilization, productivity, overtime, incentive pay, and staffing trends; provide recommendations to support budget and operational goals.
• Supervise, coach, develop, and evaluate Staffing Coordinators and Scheduling Specialists, fostering a high-performing and customer-focused team.
• Partner with operational, clinical, human resources, payroll, and department leaders to proactively address staffing needs and support exceptional resident care and employee engagement.
• Serve as the subject matter expert for workforce management and scheduling systems, ensuring accurate employee profiles, schedules, licensure, certifications, and staffing records.
• Ensure compliance with federal, state, regulatory, labor, and organizational staffing requirements, policies, and collective bargaining agreements.
• Analyze staffing metrics and workforce trends, identify opportunities for improvement, and implement process enhancements to increase scheduling efficiency and effectiveness.
• Provide hands‑on staffing support and serve as operational backup for staffing office personnel as needed, including direct scheduling and shift coverage responsibilities during staffing shortages or emergencies.
• Maintain flexibility to support a 24/7 operation, including availability for occasional evenings, nights, weekends, holidays, and on‑call responsibilities to ensure continuity of staffing operations.

Skills

Healthcare staffing

Scheduling

Leadership

Organizational skills

Analytical skills

Multi-site operations

Regulatory knowledge

Workforce management software

Education

Bachelor's degree in Healthcare Administration, Business, Human Resources, or related field

Equivalent experience

Job description

Advantage Recruiting Group is seeking a Central Staffing Manager to oversee a centralized staffing office supporting multiple senior housing and healthcare properties. You will lead scheduling, workforce deployment, call-off management, and overtime control to ensure safe, cost-effective staffing across clinical departments.

Reporting to the COO, you will supervise Staffing Coordinators, collaborate with Nursing Leadership and HR, and drive staffing strategies that improve resident care and