Central Staffing Coordinator

INTEGRIS Health; Oklahoma; On-site; USD 52,000 - 80,000; Full time

Job summary

INTEGRIS Health in Oklahoma City, OK is seeking a Nighttime Central Staffing Coordinator. This full-time role oversees workforce resource management across inpatient units under Clinical Resource Management leadership, aligning staffing with census, acuity, and workflow efficiencies.

The coordinator collaborates with Bed Planners, House Supervisors, and functional managers to ensure safe, budget-aligned staffing and top-of-licensure utilization.

Qualifications

• Must be able to communicate effectively in English and collaborate with nursing and admin staff.
• Experience with staffing, scheduling, or payroll in fast-paced environments preferred.
• Associate degree or equivalent in healthcare administration or related field preferred.
• Healthcare terminology familiarity desirable.

Responsibilities

• Collect census information and prepare on-board sheets for shifts.
• Coordinate staffing needs with nursing unit management and staffing managers.
• Adjust staffing plans based on census and acuity changes.
• Assign float pool staff to areas with appropriate skills and safety standards.
• Communicate staffing plans and updates to clinical areas and supervisors.
• Recruit additional staff for open shifts per policies and procedures.
• Monitor daily staff/census fluctuations and reallocate as needed.
• Ensure timely communication of work assignments to staff.
• Adhere to budget, compliance, and patient safety guidelines.
• Review Epic data to inform staffing decisions and future needs.

Skills

Communication skills

English

Time management

Staffing coordination

Education

Associate in Healthcare Administration

Tools

Epic EHR

Kronos

Job description

Job Description

Join our team as a Nighttime (sometimes Daytime), Full‑Time, Central Staffing Coordinator, at INTEGRIS Health Baptist Staffing Office, in Oklahoma City, OK.

Join our team as a Nighttime (sometimes Daytime), Full‑Time, Central Staffing Coordinator, at INTEGRIS Health Baptist Staffing Office, in Oklahoma City, OK.

The Central Staffing Coordinator under the direction of the Clinical Resource Management leadership team is responsible for workforce resource management in and across clinical patient care units and inpatient settings.

The Central Staffing Coordinator develops and executes a strategic staffing plan centered around unit census, acuity, and workforce matrices. Applies expert knowledge to help guide staffing decisions, ensuring that resources are consistently working at the top of their licensure. Collaborates effectively with front-line decision-makers to create and implement safe staffing solutions for patients at Integris Health.

The Central Staffing Coordinator works closely in collaboration with facilities Manager on Call, Patient Logistics Center, and facility House Supervisor to help orchestrate effective delivery of patient care.

Responsibilities

The Staffing Coordinator responsibilities include, but are not limited to, the following:

• Collects census information from patient care areas and records on board sheets prior to the beginning of the oncoming shift
• Communicates with nursing unit management, nursing staff, administrative supervisors, and /or staffing manager to evaluate staffing needs based on census and acuity
• Continually assesses changes in patient care unit staffing needs and adjusts plan to provide distribution of nursing staff in areas of greatest need
• Determines work assignments for float pool caregivers based upon rapidly-changing factors that influence staffing decisions, effectively assigning staff to areas within their designated skill sets to ensure safe care standards are met
• Communicates oncoming staffing to patient care areas, including supplemental staff assignments and/or inability to fill vacancies * Collects and enters data daily for reports.
• Responds to request for staff coverage, assesses area needs, and coordinates appropriate distribution of staff *Recruits additional staff for open shifts in accordance with organizational safe care standards, policies, and procedures
• Monitors the day-to-day fluctuation in staff/census and adjust staff distribution as appropriate.
• Ensures that work assignments are communicated to clinical staff in a timely manner
• Responsible for meeting budgetary, compliance, and patient safety guidelines
• Monitors staff competency compliance
• Manages multiple phone lines, sends and responds to text messages
• Must be able to thrive in a fast‑paced environment
• Reviews information in (Epic –EHR) to evaluate staffing decisions and future staffing needs
• Collaborates with Central Bed Planners to guide patient flow.
• Interpret information in EHR and communication with Charge Nurses regarding patient acuity
• Must be able to de‑escalate tense situations, objectively evaluate competing priorities and guide disagreements toward effective and timely fact‑based resolution
• Responsible for documenting attendance occurrences
• Maintain/document scheduling changes (assess timeliness, quality, open shifts)
• Mathematical computations to determine staffing ratios.

Preferred Job Qualifications

• Associate in Healthcare Administration preferred
• Typing 40 wpm preferred
• Kronos experience preferred
• 1 year experience in a hospital clinical setting, clerical experience and data entry experience preferred

Required Qualifications

• Must be able to communicate effectively in English
• Medical Terminology preferred
• Strong preference for scheduling, timekeeping, or payroll experience in a fast‑paced environment
• High School Diploma Required

INTEGRIS Health is an Equal Opportunity Employer. All applicants will receive consideration regardless of membership in any protected status as defined by applicable state or federal law, including protected veteran or disability status.

About Us

Get to Know Your Team

• INTEGRIS Health, Oklahoma’s largest not‑for‑profit health system, is seeking a dedicated caregiver to join us in our mission to partner with people to live healthier lives.
• Benefits of being an INTEGRIS Health caregiver include front‑loaded PTO, medical benefits through the extensive INTEGRIS Health network, financial assistance for continued education, 24/7 mental health support and more.
• Take the first step toward growing your career by joining us.