Central Scheduler I

Chesapeake Regional Healthcare; Chesapeake (MO); On-site; USD 32,000 - 52,000; Full time

Job summary

Chesapeake Regional Healthcare is seeking an Administrative Assistant/Scheduler to coordinate outpatient testing scheduling and registration. You will support department operations and deliver excellent customer service to patients, visitors, physicians, and hospital staff while maintaining confidentiality.

Responsibilities include interviewing patients, collecting demographics, interpreting orders, and using the department software system to schedule tests.

Qualifications

• High school diploma or equivalent required; associates degree preferred.
• Strong knowledge of medical terminology and ancillary testing.
• Proficiency with Windows PC environments and standard office equipment.
• Experience as Administrative Assistant, Medical Secretary, or Scheduler is preferred.

Responsibilities

• Respond to calls and faxes regarding scheduling and registration of outpatient testing.
• Interview patients and collect demographic information promptly.
• Explain outpatient testing preparation per protocol to patients.
• Coordinate multiple tests with staff and resources to ensure smooth workflow.
• Interpret physician orders and schedule diagnostic testing in the software system.
• Demonstrate use of medical necessity checking software and ABN explanations to customers.
• Maintain confidentiality and effective interdepartmental communication.
• Meet productivity metrics and accuracy targets.

Skills

Customer service

Time management

Interpersonal skills

Windows PC proficiency

Fax system use

Education

High school diploma or equivalent

Associates degree in Health Information Technology or related

Tools

Fax machine

Scanner

Copier

Job description

Job Summary

Coordinate scheduling and registration of outpatient diagnostic testing. Support the general operation of the department, remaining flexible at all times. Customer service is an essential element of the position. Responsible for assisting physicians, patients, visitors, and hospital staff with their needs as they relate to the functions of the department.

General Responsibilities

These duties and responsibilities described below represent the general tasks performed on a daily basis. Any other duties as needed to drive to the vision, fulfill the mission, and abide by the values of the organization.

Core Duties and Responsibilities

• Respond to phone calls and faxes regarding scheduling and the registration of outpatient testing for patients and physician offices

• Effectively interview patients and collect demographic information in a timely manner

• Advise patients, per protocol, on outpatient testing preparation which involves detailed knowledge of procedures and tests

• Ensure all processes appear seamless to the patient and family even when unexpected situations arise to interrupt workflow

• Use effective time management skills to ensure a positive experience for patients and physician offices

• Interpret physician orders and schedule proper diagnostic testing in the appropriate software system

• Demonstrate effective use of fax management system to access and manage physician's orders

• Effectively coordinate multiple tests/procedures with the appropriate staff and resources

• Demonstrate knowledge of ICD coding requirements

• Demonstrate proper use of appropriate software for medical necessity checking, and be able to explain ABN/"Letter of Understanding" to customers

• Have a basic understanding of various insurances and their requirements; stay abreast of changes

• Consistently maintain established productivity requirements and maintain a 96% or greater accuracy rate

• Understand and use the department computer system in an effective and proficient manner

• Actively participate in service recovery and customer service activities to ensure a superior customer contact

Additional Responsibilities

• Adhere to CRMC's confidentiality policy for all information related to patients, family and friends, hospital employees, physicians, and clients

• Maintain effective interdepartmental communication

• Meet departmental/unit metrics for productivity, which are set annually

• Support departmental initiatives and goals, as defined annually

• Attend required hospital-wide orientations, meetings, and in-services

• Demonstrate a commitment to flexible work scheduling when necessary to ensure patient care

Reporting Structure

• Reports to: Manager, O/P Scheduling

• Supervises: None

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

• Minimum Required: High school diploma or equivalent required

• Preferred: Associates degree or enrollment in a healthcare program, i.e. Health Information Technology, Medical Assistant, etc

Experience

• One (1) or more years' experience as an Administrative Assistant, Medical Secretary, or Scheduler in an acute care setting is required

• Applicant must have a strong working knowledge of medical terminology and ancillary testing

• Strong computer skills in a Windows PC environment is required

• Applicant must be able to operate/utilize fax machine, copy machines, scanner, and Windows-based computer functions

Certifications

• Certification as Medical Assistant, Nursing Assistant, Emergency Medical Technician, or Paramedic is preferred; will consider other certifications recognized by national associations

• Applicant is required to obtain a HFMA, NAHAM, or AAHAM certification within the first year of employment