Central Scheduler I (PT)

Chesapeake Regional Healthcare; Chesapeake (VA); On-site; USD 35,000 - 55,000; Full time

Job summary

Chesapeake Regional Healthcare in Chesapeake, VA, seeks an Administrative Assistant for outpatient scheduling and registration of diagnostic testing. You will support the department's operations and provide courteous service to physicians, patients, visitors, and staff.

Responsibilities include handling calls, collecting demographics, guiding patients on test prep, and ensuring smooth workflow. Proficiency with Windows and medical terminology is essential; HFMA/NAHAM/AAHAM certs are encouraged

Qualifications

• Minimum: High school diploma or equivalent.
• 1+ year experience as Administrative Assistant/Medical Secretary/Scheduler in an acute care setting.
• Strong computer skills and knowledge of medical terminology.
• Certification within the first year of employment (HFMA, NAHAM, or AAHAM) preferred.

Responsibilities

• Answer phone calls and faxes regarding scheduling and outpatient testing registration.
• Interview patients and collect demographic information.
• Explain outpatient testing prep per protocol.
• Coordinate multiple tests with staff and resources.
• Maintain department productivity and accuracy levels (≥96%).
• Use department computer systems proficiently and assist with service recovery.

Skills

Administrative support

Customer service

Medical terminology

Scheduling

Windows PC

Education

High school diploma or equivalent

Associate degree in healthcare administration (preferred)

Tools

EHR systems

Fax/Scanner

Job description

Job Summary Coordinate scheduling and registration of outpatient diagnostic testing. Support the general operation of the department, remaining flexible at all times. Customer service is an essential element of the position. Responsible for assisting physicians, patients, visitors, and hospital staff with their needs as they relate to the functions of the department.

Job Summary Coordinate scheduling and registration of outpatient diagnostic testing. Support the general operation of the department, remaining flexible at all times. Customer service is an essential element of the position. Responsible for assisting physicians, patients, visitors, and hospital staff with their needs as they relate to the functions of the department.

General Responsibilities

These duties and responsibilities described below represent the general tasks performed on a daily basis. Any other duties as needed to drive to the vision, fulfill the mission, and abide by the values of the organization.

Core Duties And Responsibilities

• Respond to phone calls and faxes regarding scheduling and the registration of outpatient testing for patients and physician offices
• Effectively interview patients and collect demographic information in a timely manner
• Advise patients, per protocol, on outpatient testing preparation which involves detailed knowledge of procedures and tests
• Ensure all processes appear seamless to the patient and family even when unexpected situations arise to interrupt workflow
• Use effective time management skills to ensure a positive experience for patients and physician offices
• Interpret physician orders and schedule proper diagnostic testing in the appropriate software system
• Demonstrate effective use of fax management system to access and manage physician's orders
• Effectively coordinate multiple tests/procedures with the appropriate staff and resources
• Demonstrate knowledge of ICD coding requirements
• Demonstrate proper use of appropriate software for medical necessity checking, and be able to explain ABN/"Letter of Understanding" to customers
• Have a basic understanding of various insurances and their requirements; stay abreast of changes
• Consistently maintain established productivity requirements and maintain a 96% or greater accuracy rate
• Understand and use the department computer system in an effective and proficient manner
• Actively participate in service recovery and customer service activities to ensure a superior customer contact

Additional Responsibilities

• Adhere to CRMC's confidentiality policy for all information related to patients, family and friends, hospital employees, physicians, and clients
• Maintain effective interdepartmental communication
• Meet departmental/unit metrics for productivity, which are set annually
• Support departmental initiatives and goals, as defined annually
• Attend required hospital-wide orientations, meetings, and in-services
• Demonstrate a commitment to flexible work scheduling when necessary to ensure patient care

Reporting Structure

• Reports to: Manager, O/P Scheduling
• Supervises: None

Qualifications

Education

• Minimum Required: High school diploma or equivalent required
• Preferred: Associates degree or enrollment in a healthcare program, i.e. Health Information Technology, Medical Assistant, etc

Experience

• One (1) or more years' experience as an Administrative Assistant, Medical Secretary, or Scheduler in an acute care setting is required
• Applicant must have a strong working knowledge of medical terminology and ancillary testing
• Strong computer skills in a Windows PC environment is required
• Applicant must be able to operate/utilize fax machine, copy machines, scanner, and Windows-based computer functions

Certifications

• Certification as Medical Assistant, Nursing Assistant, Emergency Medical Technician, or Paramedic is preferred; will consider other certifications recognized by national associations
• Applicant is required to obtain a HFMA, NAHAM, or AAHAM certification within the first year of employment