Central Operations & Events Coordinator

Willow Creek; Barrington (IL); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Life insurance

Retirement savings with company match

Maternity and paternity leave

Generous paid time off

Mental health counseling reimbursement

And more!

Job summary

Willow Creek in Barrington, IL is seeking a Central Operations Administrative Coordinator to ensure facilities, events, resources, and systems run smoothly across campuses. The role provides logistical and administrative support to teams, volunteers, and ministries, fostering a welcoming, well-organized environment.

The ideal candidate is highly organized, detail-oriented, proactive, and service-minded, with experience in operations coordination and a background in hospitality or ministry

Qualifications

• Bachelor's degree in Business Administration, Operations Management, or related field preferred, or equivalent education and experience.
• 2–3 years of administrative or operations coordination experience is preferred.
• Proficiency with project management software and volunteer management platforms.
• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and deadlines with accuracy.

Responsibilities

• Coordinate facility reservations, resource requests, vehicles, cleanings, storage, and supply deliveries across campuses.
• Resolve scheduling conflicts and operational issues while communicating changes clearly and promptly.
• Support events, trainings, and team activities by coordinating calendars and logistics.
• Track budgets, invoices, supplies, inventory, and other administrative needs.
• Maintain digital forms, templates, signage, maps, and reservation systems to keep information accurate and up to date.
• Coordinate team projects and help maintain scalable operational processes using tools such as HIVE.
• Support volunteer onboarding and compliance, including training resources, badges, keys, and communications.

Skills

Highly organized

Attention to detail

Strong communication

Problem-solving

Multi-tasking

Education

Bachelor's degree in Business Administration or related field

High school diploma or GED

Tools

HIVE

Asana

Rock volunteer platform

Job description

Willow Creek in Barrington, IL is seeking a Central Operations Administrative Coordinator to ensure facilities, events, resources, and systems run smoothly across campuses. The role provides logistical and administrative support to teams, volunteers, and ministries, fostering a welcoming, well-organized environment.

The ideal candidate is highly organized, detail-oriented, proactive, and service-minded, with experience in operations coordination and a background in hospitality or ministry