Central Office Payroll Officer

Alabama State Department of Education; Homewood (AL); On-site; USD 52,000 - 72,000; Full time

Job summary

Alabama State Department of Education seeks a Central Office Payroll Officer to manage payroll for all school system employees. This role ensures accurate processing, posting to ledgers, and timely reporting in compliance with laws and district policies.

Qualifications include a degree in accounting or business admin, 5+ years payroll experience, and Harris software proficiency; AASBO certification preferred. This is a full-time, on-site position with 12-month terms and non-exempt status.

Qualifications

• Degree in Accounting and/or Business Administration preferred.
• Minimum of five (5) years of payroll and bookkeeping experience preferred.
• AASBO Payroll/Personnel Certification preferred or willing to obtain.
• Proficient experience with Harris payroll/accounting software required and attendance systems preferred.
• Demonstrates skills in problem solving, multi-tasking and dealing effectively with the public and other employees.
• Alternatives or additions to the above qualifications as may be deemed appropriate by the Board of Education.

Responsibilities

• Responsible for all aspects of payroll such as assembling, tabulation, calculation and verifying time worked, balancing and posting to the general ledger.
• Plans workflow to accomplish tasks efficiently within limited time periods in a fast-paced environment.
• Checks figures, postings and documents for correct entry and coding.
• Responsible for ACH file transmission 3 days prior to payday by 3:00 pm and distributing payroll statements by deadline.
• Responsible for payroll tax reporting and timely payment by due dates as required by law.
• Submits payroll reports to governmental agencies (W-2s, ACA, 941, SUI, etc.).
• Maintains employee records and assists with changes and benefits inquiries.
• Maintains confidentiality and internal controls.

Skills

Problem solving

Multi-tasking

Professional communication

Education

Degree in Accounting or Business Administration

Tools

Harris payroll software

Attendance systems

Job description

CENTRAL OFFICE PAYROLL OFFICER

POSITION TITLE: Payroll Officer

QUALIFICATIONS:

• Degree in Accounting and/or Business Administration preferred.
• Minimum of five (5) years of successful experience in payroll and bookkeeping procedures preferred.
• Alabama (AASBO) Payroll/Personnel Certification preferred or willing toobtain.
• Proficient experience with Harris payroll/accounting software requiredand attendance systems preferred.
• Demonstrates skills in problem solving, multi-tasking and dealingeffectively and professionally with the public and other employees of the school system.
• Alternatives or additions to the above qualifications as may be deemed appropriate by the Board of Education.

JOB GOAL:

To ensure prompt and accurate handling of all payroll matters for all school system employees.

REPORTS TO:

CSFO and Assistant to CSFO

PERFORMANCE RESPONSIBILITIES:

1. Responsible for all aspects of payroll such as the assembling, tabulation, calculation and verifying of time worked, balancing and posting to the general ledger, maintaining and balancing vendor deductions, maintaining salary schedules, filing of all payroll data, etc.
2. Plans work flow towards accomplishing the tasks efficiently within limited time periods and possesses physical and emotional ability and dexterity as needed to perform required work in a fast-paced, highly intensive work environment.
3. Checks figures, postings and documents for correct entry, mathematical accuracy and proper coding.
4. Responsible for ACH file transmission 3 days prior to payday by 3:00 pm, producing and distributing payroll checks/direct deposit statements by deadline.
5. Responsible for payroll bank account transfer documentation and timely payment and reporting ofmonthly, quarterly and annual payroll taxes by due dates as required by law.
6. Submits all payroll related reports to the various governmental agencies as required by law, including, but not limited to, W-2’s, ACA, 941, SUI, Multi-Worksite, TRS, PEEHIP, LEAPS & Medicaid.
7. Responsible for the entry and maintenance of new and existing employee records, processing verification of employment, explaining benefit choices and correspondences, and assisting with employee changes, problems, etc. in an efficient, caring and timely manner.
8. Maintains strict confidentiality.
9. Maintains payroll and accounting records efficiently and maintains internal controls.
10. Manages all Leave Types.
11. Responsible for daily posting of cash receipts and conducting banking functions as directed by the CSFO.
12. Responsible for all aspects relating to automated payroll and time keeping systems.
13. Prepares special financial studies as requested and participates in all budget preparations.
14. Aids in monthly preparation and uploading of State financial data and works with Certified PublicAccountants in their annual audit.
15. Assists the Chief School Financial Officer (CSFO) in the effective and efficient operation of the Finance Department in compliance with Board approved policies and procedures, GAAP, and state/federal applicable laws and regulations.
16. Engages in professional growth and demonstrates professional ethics and leadership.
17. Shows initiative and demonstrates cooperative spirit.
18. Perform other such duties as required or assigned by CSFO.

TERMS OF EMPLOYMENT:

Twelve (12) months 235 days, 8 hours per day – Non-Exempt position.

SALARY:

Non-Certified Salary Schedule (Actual salary will be determined upon verification of experience and education.)