Payroll Specialist I

Beaufort County School District; Lincolnville (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Beaufort County School District is seeking a Payroll Specialist to handle complex payroll functions ensuring efficient operations. The ideal candidate will have a High School diploma and relevant experience with strong organizational and problem-solving skills.

This role involves verifying employee data, maintaining records, and assisting with payroll processing in a collaborative and dynamic environment.

Qualifications

• Minimum: High School diploma and one-year certificate or equivalent and one-year experience.
• Preferred: Two-year certificate or degree and two years' experience.
• Ability to calculate figures accurately is essential.

Responsibilities

• Verify employee information and manage payroll changes.
• Maintain employee records and attendance.
• Assist with payroll processing and data entry.

Skills

Attention to detail

Organizational skills

Problem-solving skills

Knowledge of financial databases

Education

High School diploma

Certificate from college or technical school

Tools

Spreadsheets

Word-processing software

Job description

POSITION PURPOSE

Performs complex payroll functions to ensure efficient and effective payroll operation and completion. Provides assistance to supervisor, school and central office personnel and the general public as required.

ESSENTIAL FUNCTIONS

• Verifies employee information and executes additions, deletions and changes for payroll.
• Maintains employee leave and attendance records; generates reports as directed or assigned.
• Inputs employee deductions including tax, retirement, credit union, or other relevant data.
• Assist with time sheet data entry.
• Assist with processing authorized stipend payments.
• Assist Payroll Administrator during processing of payroll.
• Assist with collection of payroll overpayments.
• Verify and process homebound teacher payments.
• Recall of payroll advices.
• Process payroll vendor payments biweekly and monthly.
• Perform clerical payroll duties to include scanning and filing of payroll documents and seal, sort and distribute direct deposit advices.
• Assist in training school-based payroll staff.
• Maintains integrity of confidential information and data security in compliance with local, state and federal guidelines.

ADDITIONAL DUTIES

Performs other related tasks as assigned by the Payroll Administrator, Director of Finance, Chief Financial Officer, Superintendent or other district office administrator as designated by the Superintendent.

QUALIFICATIONS

• Minimum: High School diploma and one-year certificate from college or technical school (or equivalent in related field) and one-year experience, or two years related experience.
• Preferred: High School diploma and two-year certificate or degree from college or technical school and two years' experience, or four years related experience.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages is essential.

EXPERIENCE

To perform this job successfully, an individual should be detail oriented and have demonstrated skill and knowledge of financial databases, spreadsheets, and word-processing software. Individual must demonstrate strong organizational and time management skills, a strong work ethic, professional attitude, strong problem solving skills; data analysis and ability to work accurately and independently as well as with the team in a fast‑paced, high volume environment. Successful individual will need to work professionally and efficiently with all employees and vendors.

PHYSICAL DEMANDS

• Use strength to lift items needed to perform the functions of the job.
• Sit, stand and walk for required periods of time.
• Speak and hear.
• Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
• Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
• Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.

WORK PLACE EXPECTATIONS

• Work effectively with and respond to diverse cultures or backgrounds.
• Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
• Have regular and punctual attendance.
• Follow all District policies, work procedures, and reasonable requests by the proper authorities.
• As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.

REPORTS TO

Payroll Administrator

DAYS PER YEAR

260

SALARY CLASSIFICATION

Paid on the Classified Staff Salary Schedule - LEVEL110

EMPLOYEE GROUP

Classified

FLSA STATUS

Non-Exempt

EEO STATEMENT

THE BEAUFORT COUNTY SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER