Center Administrator

T3 Live; Virginia (MN); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Professional development

Career advancement

Job summary

Trade With the Pros, a subsidiary of T3 Live, seeks a Center Administrator to support daily operations across Operations, Events, Sales Support, and Center Logistics. The role will provide on-site operational support for the Fairfax, VA Center and coordinate with the Operations & Technology Manager and Operations Manager to ensure accurate processes and timely reporting.

Responsibilities include managing class/event documentation, CRM data integrity, guest experience, and center logistics.

Qualifications

• Experience in operations, admin support, or events coordination.
• Strong organizational skills with multitasking ability.
• Excellent written and verbal communication.
• Proficiency in Microsoft Office and CRM systems (HubSpot preferred).

Responsibilities

• Provide operational support across the organization, including documentation and reporting.
• Assist with preparing, organizing, and distributing documents for classes and events.
• Ensure accurate submission of event data for sales tracking and finance reporting.
• Perform data entry, audits, and updates within HubSpot CRM.
• Coordinate information flow between Sales, Operations, Events, and Leadership.
• Provide high-level support to students, prospects, and internal teams.

Skills

Operations

Administrative support

Event coordination

Communication skills

CRM experience

Microsoft Office

Google Docs/Sheets

Tools

HubSpot CRM

Microsoft Office

Google Docs/Sheets

Job description

At Trade With the Pros, a subsidiary of T3 Live, we redefine the trading experience with our unparalleled approach. What sets us apart is our unwavering commitment to empowering our students with the knowledge and skills needed to navigate the financial markets successfully. Our educational programs go beyond theory and provide our Students with practical, hands-on learning opportunities. The chance to learn directly from experienced traders who have a deep understanding of the markets. Their insights, strategies, and real-world experiences, help those gain confidence and the expertise required for long-term success.

Job Description:

We are seeking a detail-oriented and proactive Center Administrator to assist with day-to-day operational execution across the organization. This role supports multiple departments including Operations, Events, Sales Support, and Center Logistics, while also providing on-site operational support for the Fairfax, VA Center.

This position works closely with the Operations & Technology Manager and Operations Manager, helping ensure processes, reporting, and event logistics are executed accurately and on time.

Responsibilities:

Operational Support

• Support company-wide operational workflows, including documentation, reporting, and internal coordination across teams.
• Assist with preparing, organizing, and distributing operational documents related to classes and events.
• Ensure accurate submission of event data for sales tracking, finance reporting, and operational metrics.
• Assist with data entry, audits, and updates within HubSpot CRM to maintain clean and accurate records.
• Coordinate information flow between Sales, Operations, Events, and Leadership to ensure alignment.
• Handle inquiries and provide high-level support to students, prospects, and internal team members.

Event & Program Support

• Assist with planning and coordination of classes and special events.
• Support logistics such as schedules, materials, and post-event follow-ups.
• Help ensure event documentation and reporting are completed and submitted correctly and on time.
• Provide on-site support for the Fairfax, VA Center, ensuring smooth daily operations.
• Assist with guest experience, student support, and hospitality during in-center events.
• Coordinate office needs including supplies, equipment readiness, and general center organization.

Qualifications:

• Experience in operations, administrative support, event coordination, or related roles.
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Docs/Sheets.
• Experience using CRM systems (HubSpot preferred).
• Detail-oriented with strong follow-through and accountability.
• Ability to work independently while collaborating across teams.
• Proven experience providing exceptional customer service and hospitality while maintaining professionalism in fast-paced environments.
• Flexibility to work weekends throughout the month as required by classes and operational schedules (not every weekend).
• Competitive salary and comprehensive benefits package including health, dental, and vision insurance.
• Opportunities for professional development and career advancement.
• Supportive team environment focused on innovation and efficiency.