CEJA Data Entry Coordinator

Richland Community College; Decatur (IL); On-site; USD 26,642 - 33,310; Full time

Job summary

Richland Community College in Decatur seeks a CEJA Data Entry Coordinator to maintain and report on participant and program data for the CEJA Workforce Program. The coordinator ensures data integrity by verifying records, conducting audits, and assisting with compliance standards.

The ideal candidate will have an Associate degree in a related field and proficiency in Microsoft Office. Compensation ranges from $19.34 to $24.18 per hour, with potential for irregular hours and occasional travel required.

Qualifications

• Minimum two years of directly related experience required.
• Demonstrated proficiency in Microsoft Office Suite is essential.
• Valid Illinois driver’s license and reliable transportation needed.

Responsibilities

• Ensure data integrity by verifying records and conducting audits.
• Participate in meetings and stay current on reporting updates.
• Work closely with staff to meet reporting and compliance standards.

Skills

Strong networking, relationship-building skills

Excellent verbal and written communication

Independent task prioritization

Organizational and time management

Data management proficiency

Analyzing data and identifying trends

Maintaining confidentiality

Education

Associate degree in Social Work or closely related field

Bachelor’s degree in Business or related field (preferred)

Tools

Microsoft Office Suite

Illinois WorkNet

Job description

Position Title

CEJA Data Entry Coordinator

Job Category

Full-Time Staff

Division

External Relations

Department

Main Campus

Job Description

The CEJA Data Entry Coordinator is responsible for the accurate, timely, and compliant entry, maintenance, and reporting of participant and program data for the CEJA Workforce Program. This position ensures data integrity by verifying records, conducting internal file audits, monitoring documentation for compliance, and maintaining participant information in required reporting systems.

The Coordinator participates in technical assistance meetings and trainings, stays current on reporting system updates and policy changes, and assists with internal and external audits. This role works closely with program staff to ensure reporting requirements are met, data is accurate, and grant compliance standards are maintained. This is a grant-funded position and is contingent upon continued funding.

Required Qualifications

Associate degree in Social Work or a closely related field from an accredited institution, or completion of at least 60 semester credit hours in Social Work or a related field, and a minimum of two (2) years of directly related experience. Demonstrated proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and the ability to effectively utilize technology and computerized systems. Valid Illinois driver’s license and reliable transportation required.

• Strong networking, relationship-building, and stakeholder engagement skills.
• Excellent verbal and written communication skills, with the ability to effectively interact with participants, staff, employers, and community partners.
• Ability to work independently, prioritize multiple tasks, and contribute effectively as part of a collaborative team.
• Strong organizational, time management, and problem‑solving skills, with attention to detail and accuracy.
• Proficiency in data management, reporting systems, and career development or workforce services technologies.
• Ability to analyze data, identify trends, and provide recommendations for process improvement and program effectiveness.
• Knowledge of workforce development programs, grant compliance requirements, and participant documentation standards.
• Ability to maintain confidentiality and exercise sound judgment when handling sensitive information.

Preferred Qualifications

Bachelor’s degree in Business, Human Resources, Workforce Development, or a related field. Three (3) years of experience in job placement, workforce development, career services, or a related field. Demonstrated ability to establish and maintain effective partnerships with employers and community stakeholders. Experience supporting individuals from diverse backgrounds in achieving employment and career goals. Proficiency in Illinois WorkNet and related workforce development technologies.

Physical Demands

Work schedule may extend beyond an 8:00 a.m. to 5:00 p.m. window, with possible irregular hours, including weekend and/or evening work. Summer hours may vary. An alternate work schedule may be available after the probationary period is completed.

Occasional travel may be required to meet with employers and attend industry events, including local travel and, when necessary, state or local meetings and conferences that may require overnight stays.

• Must be able to receive, process, and provide visual and verbal information.
• Must be able to work effectively in stressful situations.
• Provide timely response to externally or internally imposed conditions and deadlines.
• Respond to concurrent, multiple, non‑related issues.

Salary

N-8 $19.34 – $24.18/hr