CCEPS Archival Fellow

The Claremont Colleges Services; Santa Barbara (CA); On-site; USD 23,000 - 32,000; Part time

Job summary

The Claremont Colleges Services seeks a part-time archival processing assistant for the Claremont Center for Engagement with Primary Sources (CCEPS) in Southern California. You will process manuscript collections to national standards, survey collections, and write processing plans; you will create inventories and enter data into Archivists’ Toolkit.

Position is a limited duration internship of 12–15 weeks (summer), with Monday–Friday hours. Compensation is $20.00 per hour.

Qualifications

• Enrolled students with interests in arts/design, humanities, social sciences, or archival work.
• Demonstrated ability to work independently and raise questions as needed.
• Excellent computer skills (Word, Excel) and strong written/oral communication.

Responsibilities

• Process manuscript/archival collections following national standards and best practices.
• Survey archival collections and appraise their archival value to determine the need for permanence.
• Write a processing work‑plan identifying the series arrangement in a collection.
• Sort and arrange the collection based on the identified series.
• Re‑house the collection identifying items requiring conservation work.
• Label and number folders and boxes.
• Create inventory at item, folder or box level.
• Enter data into Archivists’ Toolkit (or similar archival software) for finding aid production.

Skills

Independent work

Communication skills

Computer skills

Education

Enrolled student at The Claremont Colleges

Tools

Microsoft Word

Excel

Job description

ABOUT THE POSITION

The Claremont Center for Engagement with Primary Sources (CCEPS) integrates primary source materials more fully into the teaching and research mission of the Claremont colleges by providing hands‑on experience for both undergraduate and graduate‑level students, while enhancing access to archival collections. Working in the CCEPS allows students to gain experience with primary sources and receive compensation at a rate competitive with similar on‑campus employment options. Positions are for a limited duration of 1 semester- approximately 12-15 weeks (Summer).

Essential Functions

• Process manuscript/ archival collections following national standards and best practices.
• Survey archival collections and appraise their archival value to determine the need for permanence.
• Write a processing work‑plan identifying the series arrangement in a collection.
• Sort and arrange the collection based on the identified series.
• Re‑house the collection identifying items requiring conservation work.
• Label and number folders and boxes.
• Create inventory at item, folder or box level — depending on collection.
• Complete all components of the finding aid including front matter, a biographical history or an organizational history, scope and content note, series description, and folder‑ level containing listing.
• Enter data into Archivists’ Toolkit (or similar archival software) for finding aid production.

Required Qualifications

• Enrolled students at The Claremont Colleges with academic interests in arts and design, humanities, social sciences, or archival work.

Preferred Experience Summary

• Reading knowledge of a second language — Spanish, Russian, German, French.

Required Knowledge and Critical Skills

• Demonstrated ability to work independently and yet does not hesitate to raise questions as needed.
• Excellent computer skills, such as experience with Microsoft Word, Excel, etc.
• Effective oral, written and interpersonal communication skills.
• Commitment to total hour requirement for internship.
• Student must be enthusiastic, detail‑oriented and flexible.

Work Schedule

The regular hours for this Part time position are will vary, Monday–Friday. Holiday, weekend and evening work hours may be required. Regular hours may vary due to needs of the organization or business unit.

COMPENSATION Pay

$20.00 per hour

Disclaimer

This job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this position. When duties and responsibilities change and develop, The Claremont Colleges Services will review this job description and make changes of business necessity. TCCS reserves the right to modify job duties or assign additional duties as needed.

ADA/OSHA

This job description defines the essential job duties of this position. The Claremont Colleges Services expects that employees hired for this position can perform the essential functions of this job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act (ADA) and the Occupational Safety and Health Administration (OSHA).

Equal Opportunity Employer

TCCS is an equal opportunity employer. TCCS managers make employment decisions on the basis of merit, with the aim of having the best available person in every job. TCCS prohibits discrimination based on all characteristics protected by federal, state, or local law or ordinance or regulation. TCCS also prohibits discrimination based on the perception that anyone has any of these characteristics or is associated with a person who has or is perceived as having any of these characteristics. All such discrimination is unlawful.

The Claremont Colleges Services (TCCS) is the shared services organization for a highly regarded cluster of seven independent colleges known as The Claremont Colleges located in Southern California. Today, TCCS is a nationally recognized educational model for academic support, student support and institutional support services to meet the needs of students, faculty and staff. TCCS employees are committed to serving the students, faculty and staff of The Claremont Colleges and each other. We strive toward maintaining a diverse work environment that is supportive, collaborative, accountable and fun. The Claremont Colleges Services provides a variety of positions for students who are currently enrolled and attending one of The Claremont Colleges. The purpose is to provide opportunities to meet the specific interests of TCC students and to benefit students by providing foundational skills and experience, contributing to each student’s learning and career goals and aspirations.