Cause Capacity - Part-Time Administrative & Operations Specialist (Fractional /

Cause Capacity; United States; Remote; USD 14,000 - 55,000; Part time

Benefits offered by this job

Flexible remote work

Diverse project exposure

Portfolio-building opportunities

Job summary

Cause Capacity is seeking a Part-Time Administrative & Operations Specialist for a remote, US-based engagement. This 1099 contractor role offers around 10–40 hours per month with pay ranging from $25 to $40 per hour, commensurate with experience, and a flexible, project-based workload.

You will serve across client needs—managing calendars, inboxes, file systems, finance support, CRM maintenance, and executive assistance—delivering reliable, behind-the-scenes operations that keep teams on track.

Qualifications

• 3+ years in administrative, operations, or similar roles.
• Experience supporting small teams, startups, or nonprofits preferred.
• Comfortable in remote, fast-moving, client-facing environments.

Responsibilities

• Manage calendars, scheduling, and meeting coordination.
• Organize inboxes and communications workflows.
• Create, maintain, and improve file systems and documentation.
• Support internal processes to improve efficiency and clarity.
• Track expenses, process invoices, and support reconciliations.
• Coordinate with external vendors and manage CRM interactions.
• Draft communications, presentations, and board materials.
• Schedule and post social media content and update basic website content.

Skills

Organizational skills

Project management

Written communication

Verbal communication

Attention to detail

Multitasking

Discretion / confidentiality

Remote collaboration

Client-facing experience

Tools

Google Workspace

Microsoft Office

Asana

Monday.com

Salesforce

Job description

This is a remote position. Part-Time Administrative & Operations Specialist (Fractional / Contract) Employment Type: Part-Time (As-Needed), Independent Contractor Location: Remote (U.S.-based) Hours: ~10–40 hours/month, depending on client needs Compensation: $25 to $40 hourly, commensurate with experience

About Cause Capacity Cause Capacity partners with nonprofits and small businesses to strengthen their people, systems, and operations. We step in as embedded partners—helping organizations run more effectively so they can focus on their mission and growth. Our clients are often in moments of transition or expansion. They don’t just need extra hands—they need thoughtful, reliable operators who can bring structure, clarity, and follow-through. Learn more ator check us out onLinkedIn.

About the Role We’re building a bench of highly capable, detail-oriented operators who can step into client environments and provide flexible, high-quality administrative and operational support. This is not a traditional admin role. You’ll be trusted to own tasks, improve systems, and anticipate needs —often with limited oversight. Assignments will vary across clients, and may be short-term, ongoing, or project-based. This role is ideal for someone who enjoys variety, thrives in ambiguity, and takes pride in making things run smoothly behind the scenes.

Who You Are

You’re the person others rely on to “just figure it out.” You bring structure to chaos, follow through on details, and don’t wait to be told what to do next.

You might describe yourself as:

• Resourceful and proactive — you identify gaps and solve problems independently
• Highly organized — you build systems that keep people and projects on track
• Service-oriented — you take pride in supporting teams and leaders effectively
• Adaptable — you can shift between clients, tools, and priorities with ease
• Comfortable with ambiguity — you don’t need everything spelled out to move forward

You’re also excited by the opportunity to work across mission-driven organizations and growing businesses , contributing in a flexible, fractional capacity.

What You’ll Do

You’ll serve as an embedded support partner across a range of client needs. Responsibilities will vary based on your strengths and client engagements, and may include:

Administrative & Operational Support (Small Biz + Nonprofit Clients)

• Manage calendars, scheduling, and meeting coordination
• Organize inboxes and communications workflows
• Create, maintain, and improve file systems and documentation
• Support internal processes to improve efficiency and clarity

Finance & Back-Office Support (Small Biz + Nonprofit Clients)

• Track expenses, process invoices, and support reconciliations
• Maintain financial records, service contracts, and documentation
• Coordinate with external vendors (e.g., contractors, bookkeepers, accountants)

  Executive Support(Small Biz + Nonprofit Clients)

  • Manage complex calendars and priorities for senior leaders
  • Draft communications, presentations, and board materials
  • Serve as a liaison between leadership, board members, clients, and/or stakeholders
  • Support client and/or donor relationship management

  Digital & Communications Support (Small Biz + Nonprofit Clients)

  • Schedule and post social media content
  • Draft newsletters or blog content
  • Update website content (basic CMS edits)

  Fundraising & CRM Support (Nonprofit Clients)

  • Maintain and update CRM systems (e.g., Salesforce)
  • Process donations and generate reports
  • Draft donor communications and prepare outreach materials
  • Support events and donor engagement activities

  Grants & Compliance (Nonprofit Clients)

  • Track grant deadlines and reporting timelines
  • Prepare and organize grant materials and documentation
  • Maintain accurate funder records and files

  Program & Team Operations (Nonprofit Clients)

  • Track program data, timelines, and deliverables
  • Support participant or volunteer coordination
  • Prepare reports and routine communications

  What You Bring

  Experience

  • 3+ years of experience in administrative, operations, or similar roles
  • Experience supporting small teams, startups, or nonprofits strongly preferred
  • Comfortable working in a remote, fast-moving, and client-facing environment

  Core Skills

  • Strong organizational and project management skills
  • Excellent written and verbal communication
  • High attention to detail and follow-throughAbility to manage multiple priorities across different clients
  • Sound judgment and ability to handle confidential information

  Technical Skills

  • Proficiency in Google Workspace and/or Microsoft Office
  • Expertise in calendar management, including proactive prioritization and schedule optimization
  • Experience with project management tools (e.g., Asana, Monday.com)

  Bonus Experience

  • CRM systems (e.g., Salesforce)
  • Financial tools (e.g., QuickBooks, Bill.com)
  • Canva or basic design tools
  • Website platforms (e.g., WordPress, Wix)

  How This Role Works

  • This is a 1099 contractor role , not a full-time position
  • Work is assigned on an as-needed, project-based basis
  • Hours may vary month-to-month depending on client demand
  • You’ll work both independently and as part of the Cause Capacity team

  Why Join Cause Capacity

  • Flexible, remote work
  • Exposure to a variety of mission-driven organizations and businesses
  • Opportunity to do meaningful, behind-the-scenes work that drives real impact
  • Ability to build a portfolio of diverse operational experience

  Cause Capacity is an equal opportunity employer.