Catering Events Coordinator — Client-Facing & Growth

Aramark; Auburn (AL); On-site; USD 42,000 - 56,000; Full time

Job summary

Aramark's Auburn University Dining division is seeking a Catering Services Coordinator to supervise and support planning catering events at central and satellite locations. The role requires collaboration with customers, visitors, and staff to ensure brand standards are met and events run smoothly.

The coordinator will handle event booking, menu costing, vendor interfaces, invoice processing, and training program support, while representing Aramark at meetings and site visits.

Qualifications

• Strong organizational and time-management skills.
• Experience booking events preferred.
• Minimum 2 years operational experience in catering, hotel or banquet setting.
• Ability to remain calm and professional in a fast-paced environment.
• Strong attention to detail and ability to multitask.
• Comfortable using computers, email, Microsoft Office, and event/catering software.
• Professional appearance and demeanor.
• Ability to work independently while also functioning effectively as part of a team.

Responsibilities

• Booking of events, selecting and costing menu items, and pricing using catering software.
• Interfaces with vendors and key service users within client organization.
• Facilitate external customer relations; represents Aramark and the client at all meetings and events.
• Processes all invoices and facilitate event setup and payment. Collaborate with location finance department.
• Participates in catering training programs; helps to develop and implement training programs as needed
• Participate in venue site visits, meet with clients to review event needs, schedule client tasting presentations as needed
• Prepare all communication materials for weekly Banquet Event Order meetings that detail all upcoming events, venues, food, setup, labor and scheduling
• Responsible for answering all catering inquiries via catering mailbox and office phone
• Assist with onsite event management, setup and service as needed
• Responsible for generating new catering business and maintaining positive relationships with current clientele

Skills

Organizational skills

Time management

Event booking

Detail oriented

Multitasking

Computer skills

Education

High school diploma or equivalent

Tools

Catering software

Microsoft Office

Job description

Aramark's Auburn University Dining division is seeking a Catering Services Coordinator to supervise and support planning catering events at central and satellite locations. The role requires collaboration with customers, visitors, and staff to ensure brand standards are met and events run smoothly.

The coordinator will handle event booking, menu costing, vendor interfaces, invoice processing, and training program support, while representing Aramark at meetings and site visits.