Catering Events Coordinator & Admin Specialist

Aramark; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Job summary

Aramark is seeking an Catering Events Admin to provide internal administrative and operational support to the catering management team in Philadelphia, PA. The role focuses on organizing event documentation, preparing materials for service teams, and supporting staffing and onboarding processes.

The position involves coordinating interview scheduling, maintaining filing systems, and assisting with schedules for hourly staff to ensure smooth event execution.

Qualifications

• Administrative support experience in hospitality or catering preferred.
• Strong organizational and document management skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Discretion and professionalism with sensitive information.

Responsibilities

• Prepare, print, and organize BEOs and related event documentation.
• Assemble and distribute event packets for catering staff and management.
• Maintain accurate and organized filing systems for event paperwork.
• Monitor callout log and lateness and ensure proper disciplinary action is prepared for delivery before their next shift.
• Draft and track disciplinary documentation as needed.
• Assist with creating signage and labels for food items and event displays.
• Ensure all printed materials are accurate and ready in advance of events.
• Support catering managers with administrative event setup needs.
• Assist with creating and maintaining schedules for hourly catering staff.
• Track staffing needs and availability in coordination with catering leadership.
• Update schedules and communicate changes internally as needed.
• Coordinate interview scheduling for prospective catering employees.
• Coordinate with HR for proper employee onboarding and record maintenance.

Skills

Organizational skills

Documentation management

Time management

Independent & team work

Discretion & professionalism

Education

High school diploma or equivalent (Associate’s or Bachelor’s degree preferred)

Tools

Microsoft Office

Job description

Aramark is seeking an Catering Events Admin to provide internal administrative and operational support to the catering management team in Philadelphia, PA. The role focuses on organizing event documentation, preparing materials for service teams, and supporting staffing and onboarding processes.

The position involves coordinating interview scheduling, maintaining filing systems, and assisting with schedules for hourly staff to ensure smooth event execution.