Catering Events Admin & Scheduling Coordinator

Aramark Corporation; Philadelphia (Philadelphia County); Hybrid; USD 35,000 - 52,000; Full time

Job summary

Aramark seeks a Catering Administrative Assistant to support the catering management team with internal administrative and operational tasks. You will organize event documentation, prepare materials for service teams, and assist with staffing and onboarding to ensure smooth event execution.

Responsibilities include handling BEOs, assembling packets, maintaining organized records, coordinating interviews, and supporting HR onboarding.

Qualifications

• Previous administrative experience in hospitality or catering is preferred

Responsibilities

• Prepare, print, and organize BEOs and related event documentation
• Assemble and distribute event packets for catering staff and management
• Maintain filing systems for event paperwork
• Track staffing needs and assist with scheduling for hourly staff
• Coordinate interview scheduling and onboarding with HR
• Provide general administrative support to the catering management team
• Help streamline internal processes and support special projects

Skills

Administrative experience

Organization

Document management

Multitasking

Attention to detail

Time management

Teamwork

Communication

Discretion

Adaptability

Flexible hours

Education

High school diploma or equivalent

Associate's or Bachelor's degree preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Aramark seeks a Catering Administrative Assistant to support the catering management team with internal administrative and operational tasks. You will organize event documentation, prepare materials for service teams, and assist with staffing and onboarding to ensure smooth event execution.

Responsibilities include handling BEOs, assembling packets, maintaining organized records, coordinating interviews, and supporting HR onboarding.