Catering & Event Coordinator

Willowbend Club; Mashpee Neck (MA); On-site; USD 42,000 - 64,000; Full time

Job summary

Southworth is seeking a Catering & Event Coordinator to plan and coordinate diverse events, from corporate meetings to celebrations. You will work closely with clients, vendors, and team members to ensure flawless execution and memorable experiences.

The role requires a Bachelor’s in a related field and proven event coordination experience, with strong organizational skills and proficiency in event software. Join a family company dedicated to hospitality and member satisfaction.

Qualifications

• Bachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred.
• Proven experience as an event coordinator or in a similar role.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Proficiency in event management software and tools.
• Creative problem-solving skills and attention to detail.
• Ability to work under pressure and meet tight deadlines.
• Ability to manage multiple projects simultaneously.

Responsibilities

• Prepare proposals and contracts; file client event records including BEOs and invoices; create floor plans.
• Attend catering and private dining meetings; take notes.
• Distribute BEO packets and communications to operations team; conduct weekly reporting.
• Produce BEOs, invoices, floor plans, and other admin documents for private events.
• Assist with property tours when requested.
• Support prospecting and planning meetings with Director of Food & Beverage.

Skills

Organizational skills

Multitasking

Communication skills

Interpersonal abilities

Creative problem-solving

Ability to work under pressure

Time management

Education

Bachelor's degree in Event Management

Bachelor's degree in Hospitality

Bachelor's degree in Marketing

Tools

Event management software

Job description

Celebrate Life, the Southworth WayThe Company: Welcome to Southworth. We own and operate a growing portfolio of premier private communities, each offering inspired environments and locations. Our dedication to hospitality and endless activities for the entire family ensures our members experience a world at play like never before.With a solid reputation for stability, integrity, and innovation, Southworth's clubs and communities provide exceptional locations where our members can truly live life at ease. Our dedicated team members play a crucial role in elevating the experience for our members, residents, guests, and fellow team members. We encourage all our team members to be and belong by providing a wide array of benefits, engagement programs, unique perks, discounts, and, of course, a lot of fun!The Benefits: We are proud of our “family company” roots and understand everyone has a unique set of needs: we want to support you as best we can so you can live your best life with us. We offer a comprehensive benefits package that includes competitive options for medical, physical, and mental health and wellness, life insurance, 401k matching, paid time off, and more.Grow with us! The sky is the limit for talented, driven individuals. With our ever-expanding portfolio, we offer opportunities to learn, grow, and thrive. We look forward to growing together.Be YOU with us! At Southworth, we are working to redefine the country club. We seek talent from a diverse range of backgrounds, experiences, and cultures to ensure an innovative edge. Here, diversity is a driver of our success.The Opportunity: As the Catering & Event Coordinator, you'll have the exciting opportunity to plan and coordinate various events, from corporate meetings to parties. You'll work closely with clients, vendors, and team members, ensuring that every detail is handled efficiently and effectively to create unforgettable experiences.Duties & FunctionsPerform daily office duties, including answering phones, preparing proposals and contracts, filing, and creating client event files, including BEOs and Invoices, floor diagrams, and Pre-Meals.Attend and take notes during catering and private dining meetings as requested.Distribute weekly and daily BEO packets and other appropriate weekly communications to the operations team and conduct weekly reporting.Send event follow-up correspondence/evaluations.Participate in client prospecting and planning meetings, as requested by the Director of Food & Beverage.Produce BEOs, invoices, floor plans, and all other administrative documents for all private events and non-member golf outings.Upkeep of Event & Experience Virtual Documents and Materials.Ensure proper setup and cleanliness of event spaces, enforce uniform standards, manage event closure responsibilities, and inspect facilities for compliance with health laws and internal regulations.Upkeep of Event & Experience Virtual Documents and Materials.Produce post-event reports and client follow-up communications.Assist with property tours when requested.Qualification StandardsBachelor’s degree in Event Management, Hospitality, Marketing, or a related field preferred.Proven experience as an event coordinator or in a similar role.Strong organizational and multitasking skills.Excellent communication and interpersonal abilities.Proficiency in event management software and tools.Creative problem-solving skills and attention to detail.Ability to work under pressure and meet tight deadlines.Ability to manage multiple projects simultaneously.Join our dynamic team and play a pivotal role in creating unforgettable experiences for our members and guests. If you thrive in a fast-paced environment and have a passion for delivering exceptional service, we want to speak with you about this position to help contribute to our legacy of excellence.Apply today to start your new career, the Southworth WayNote: This job description is intended to convey information essential to understanding the scope of this position. It is not an exhaustive list of responsibilities, and additional tasks may be assigned based on operational needs.