Catering & Event Coordinator

Finney Hospitality Group; Indianapolis (IN); On-site; USD 25,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

PTO

401(k) with company match

Dining privileges

Career growth

Job summary

Finney Hospitality Group is seeking a detail-oriented Catering & Event Coordinator to execute and coordinate booked catering orders and events. You’ll collaborate with Catering Sales Managers, restaurant teams, and clients to ensure on-time deliveries, proper event setup, and seamless execution from start to finish.

The role requires strong organization, dependability, and excellent communication, with a flexible schedule including some evenings and weekends.

Qualifications

• Previous restaurant, catering, hospitality, event, or customer service experience preferred.
• Strong organization and attention to detail.
• Willingness to work a flexible schedule including evenings and weekends.

Responsibilities

• Coordinate the execution of confirmed catering orders, group events, and special events.
• Review event details, timelines, menus, guest counts, special requests, and service expectations before execution.
• Create and follow event preparation plans, checklists, and timelines.
• Coordinate with restaurant teams to ensure food, supplies, equipment, and other event needs are ready on time.
• Verify orders for accuracy and completeness before pickup, delivery, or event setup.
• Communicate changes or operational needs to appropriate team members.
• Pickup and deliver catering orders to client locations as needed.
• Set up food displays, serving areas, tables, signage, and other event materials.
• Monitor events on-site to ensure service standards and client satisfaction.
• Assist with breakdown, cleanup, and return of equipment after events.
• Serve as a professional FHG representative during deliveries and on-site events.
• Provide post-event feedback to catering team and communicate improvements.

Skills

Organization

Attention to detail

Dependable

Punctual

Communication

Problem-solving

Adaptability

Job description

CATERING & EVENT COORDINATOR

Finney Hospitality Group (FHG)

$18–$20/hour | Full-Time

TURN GREAT PLANS INTO GREAT EVENTS

Finney Hospitality Group is looking for an organized, energetic, and detail-oriented Catering & Event Coordinator to help bring our catering and events to life.

This is a hands‑on role focused on the execution and coordination of booked catering orders and events. You'll work closely with our Catering Sales Managers, restaurant teams, and clients to make sure orders are prepared correctly, deliveries arrive on time, events are set up properly, and everything runs smoothly from start to finish.

If you're someone who loves staying organized, working with people, and seeing an event come together because you handled the details, this could be a great fit.

WHAT YOU’LL DO

Catering & Event Coordination

• Coordinate the execution of confirmed catering orders, group events, and special events
• Review event details, timelines, menus, guest counts, special requests, and service expectations before execution
• Create and follow event preparation plans, checklists, and timelines
• Coordinate with restaurant teams to ensure food, supplies, equipment, and other event needs are ready on time
• Verify orders for accuracy and completeness before pickup, delivery, or event setup
• Communicate changes, concerns, or operational needs to the appropriate team members

Delivery, Setup & Event Execution

• Pick up and deliver catering orders to client locations as needed
• Load, transport, unload, and organize catering food, supplies, and equipment
• Arrive on time and ensure catering orders are presented professionally
• Set up food displays, serving areas, tables, signage, and other event materials as required
• Monitor assigned events on-site to ensure service standards and client expectations are met
• Troubleshoot issues that arise during setup or event execution and communicate with leadership when additional support is needed
• Assist with breakdown, cleanup, and return of catering equipment and supplies following events

Client & Team Support

• Serve as a professional FHG representative during deliveries and on-site events
• Communicate with clients regarding day‑of event details and execution needs
• Work closely with Catering Sales Managers to understand what was promised and ensure those expectations are carried through to execution
• Partner with restaurant leadership and team members to coordinate preparation and timing
• Provide post‑event feedback to the catering team and communicate opportunities for improvement
• Help ensure a smooth handoff between the sales process and event execution

Organization & Readiness

• Maintain catering supplies, equipment, event materials, and inventory
• Ensure catering equipment is clean, organized, and ready for upcoming events
• Track event needs and identify missing supplies or equipment in advance
• Maintain organized event documentation and checklists
• Assist with preparation for upcoming catering orders and events
• Support multiple events, orders, and deadlines while maintaining accuracy and attention to detail

WHAT WE’RE LOOKING FOR

• Previous restaurant, catering, hospitality, event, or customer service experience preferred
• Strong organization and attention to detail
• Dependable, punctual, and comfortable working independently
• Strong communication and problem‑solving skills
• Ability to stay calm and adjust quickly when plans change
• Comfortable interacting professionally with clients and restaurant teams
• Ability to manage multiple priorities and deadlines
• Willingness to work a flexible schedule based on catering and event needs, including occasional evenings and weekends
• Valid driver's license, reliable transportation, and ability to travel to restaurant and event locations as needed
• Ability to safely lift, carry, load, and transport catering supplies and equipment

PAY & BENEFITS

• $18–$20 per hour, based on experience
• Medical, dental, and vision insurance for eligible employees
• PTO in accordance with company policy
• 401(k) with company match after one year
• Dining privileges at FHG restaurant locations
• Development and growth opportunities within Finney Hospitality Group

READY TO MAKE IT HAPPEN?

Great catering isn't just about great food—it's about making sure every detail comes together at the right time.

If you're organized, dependable, enjoy working with people, and like being part of the action, we'd love to meet you.