Catering Event Coordinator

Intentional Hospitality Catering; Phoenix (AZ); On-site; USD 50,000 - 65,000; Full time

Job summary

Intentional Hospitality Catering in Phoenix, AZ is seeking a Catering Event Coordinator to own the entire event journey from the initial inquiry to final walkthrough. You will report to the Director of Operations and guide pre-planning, on-site execution, and post-event follow-up.

You will manage venue walkthroughs, staffing, and vendors, while coordinating menus and rental needs to ensure seamless guest experiences.

Qualifications

• 3+ years of service experience in a restaurant or high-end catering setting.
• 2+ years in captaining, restaurant management, or catering management.
• Able to work 8+ hour shifts, on your feet, and lift up to 50 lbs.
• Food Handler's Card and Title 4 Liquor certification (or ability to obtain).

Responsibilities

• Own event pre-planning — venue walkthroughs, staffing, and vendor coordination.
• Manage the sales cycle for new inquiries, including discovery calls and contracts.
• Build and finalize Event Orders in TripleSeat with accurate details for clients and staff.
• Lead on-site alongside Captains and Chefs from setup through close-out.
• Coordinate menus, bar packages, and vendor/rental needs tailored to each client.
• Follow up with clients post-event and reconcile final invoices.

Skills

Customer service

Organizational skills

Clear communication

Relationship building

Tools

TripleSeat

Job description

Catering Event Coordinator

Every great event starts months before the first guest walks in — and doesn't end until the last invoice is closed. We're looking for a Catering Event Coordinator to own that entire journey for our clients, from the first phone call to the final walkthrough.

IHC provides full-service catering for corporate and social events, from intimate gatherings to large-scale celebrations. We care about thoughtful execution — from the first conversation with a client through the last plate cleared — and about building a team that treats every event like it's the only one that day.

About the Role

You'll report to our Director of Operations and be the through‑line for our events — turning inquiries into signed contracts, building out the details in TripleSeat, and making sure execution day‑of is seamless. A year in, you'll be the person clients and staff both turn to first: known for events that run smoothly and relationships that keep clients coming back. Relationships are what it’s all about!

What You'll Do

• Own event pre‑planning — venue walkthroughs, packing lists, staffing, and vendor/rental coordination — so every event is set up to run smoothly
• Manage the sales cycle for new inquiries: discovery calls, custom proposals, contracts, and deposits
• Build and finalize Event Orders in TripleSeat, keeping every detail accurate for clients and day‑of staff
• Lead on‑site alongside Captains and Chefs, from setup through close‑out, to deliver a great guest experience
• Coordinate menus, N/A bar packages, and vendor/rental needs tailored to each client
• Follow up with clients post‑event and reconcile final invoices and solicit feedback

Typically Monday–Friday, business hours, with occasional evenings or weekends to support events.

Requirements

• 3+ years of service experience in a restaurant or high‑end catering setting, including 2+ years in captaining, restaurant management, or catering management
• 21+ years of age, with a Food Handler's Card and Title 4 Liquor certification (or the ability to obtain one)
• Able to work 8+ hour shifts on your feet and lift up to 50 lbs
• Reliable transportation and availability for occasional evenings/weekends to support events
• Strong organizational skills, with the ability to multitask and communicate clearly under pressure

Preferred

• Experience with event management or CRM platforms (e.g., "TripleSeat")
• Background in event sales, hospitality management, or client relations

Schedule

Salary: $50,000 plus commission