Catering Coordinator

Lancer Hospitality; Farmington (NM); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Medical (FT Employees)

Vision

UNUM offering for Accident, Critical …

Discount Program

Commuter Benefits (Parking and Transit

EAP

401k

Sick Pay

Holiday Pay (9 paid holidays)

Tuition Reimbursement (FT Employees)

Paid Time Off

Job summary

Elior Collegiate Dining is seeking a Catering Coordinator to join our campus dining team at San Juan College in Farmington, NM. You will act as the primary administrative support for catering operations, coordinate event details, manage billing, and deliver exceptional client service to campus partners.

Responsibilities include coordinating events from inquiry to completion, handling invoicing and deposits, supporting meetings and space bookings, and serving as the point of contact for clients.

Qualifications

• 1-2 years of experience in catering, food and beverage, events or related field.
• Basic proficiency with Microsoft Office (Word & Excel).

Responsibilities

• Coordinating catering events from inquiry through completion, ensuring accurate event details and client communication.
• Processing catering billing, including invoice preparation, payment tracking, deposits, and maintaining accurate billing records.
• Assisting with catering-related administrative duties, reporting, and documentation.
• Serving as a point of contact for catering clients, answering questions and supporting event planning needs.
• Answering incoming calls, screening, and directing calls to the appropriate contact or voicemail.
• Greeting and assisting visitors.
• Handling administrative tasks related to internal meetings and events, including managing conference room bookings, food and beverage arrangements, and ensuring meeting spaces are prepared.
• Assisting with administrative tasks related to external meetings and events, including sourcing meeting spaces, coordinating contracts, and arranging food and beverage services.
• Maintaining office records, files, and organizational systems.
• Other duties as assigned.

Skills

Catering coordination

Event coordination

Customer service

Tools

Microsoft Word

Microsoft Excel

Job description

Job Reference Number: 42070

Employment Type: Full-Time, Onsite

Segment: Education

Brand: Elior-Collegiate-Dining

Location: San Juan College

The Role at a glance:

We are looking to add a skilled, motivated Catering Coordinator to our collegiate dining team. In this role, you will serve as the primary administrative support for catering operations, coordinating event details, managing catering billing, and providing exceptional customer service to clients and campus partners. You will also assist with general office functions and administrative support as needed.

What you'll be doing:

• Coordinating catering events from inquiry through completion, ensuring accurate event details and client communication.
• Processing catering billing, including invoice preparation, payment tracking, deposits, and maintaining accurate billing records.
• Assisting with catering-related administrative duties, reporting, and documentation.
• Serving as a point of contact for catering clients, answering questions and supporting event planning needs.
• Answering incoming calls, screening, and directing calls to the appropriate contact or voicemail.
• Greeting and assisting visitors.
• Handling administrative tasks related to internal meetings and events, including managing conference room bookings, food and beverage arrangements, and ensuring meeting spaces are prepared.
• Assisting with administrative tasks related to external meetings and events, including sourcing meeting spaces, coordinating contracts, and arranging food and beverage services.
• Maintaining office records, files, and organizational systems.
• Other duties as assigned.

What we're looking for:

Must-Haves:

• 1-2 years of experience in catering, food and beverage, events or related field.
• Basic proficiency with Microsoft Office (Word & Excel).

Nice-to-Haves:

• Safe Food Handler’s Certification

Compensation Range

• Medical (FT Employees)
• Vision
• Voluntary UNUM offering for Accident, Critical Illness and Hospital Indemnity
• Discount Program
• Commuter Benefits (Parking and Transit)
• EAP
• 401k
• Sick Pay
• Holiday Pay (9 paid holidays)
• Tuition Reimbursement (FT Employees)
• Paid Time Off

About Elior Collegiate:

Elior Collegiate Dining is rewriting the rules of campus dining, serving up bold flavors, fresh ideas, and high-impact experiences that fuel student life. We partner with forward-thinking colleges and universities to create vibrant, customized dining programs that spark connection, celebrate culture, and make food a defining part of the college journey.

About Elior-North America:

Elior North America is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.We are committed to diversity and encourage applications from people of all backgrounds and abilities. We take pride in supporting the development of our employees and their skills at all levels and in fostering an environment of growth.

At Elior North America, we are committed to offering growth and advancement opportunities for all of our employees. The valuable skills and experience you’ve gained with Elior will propel you further in your career, whether with our corporate office or one of our brand segments.

Disclaimer: This job description can be revised by management as needed.