Catering Coordinator

Omni Hotels & Resorts; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading hotel in Dallas is seeking a Catering Coordinator to assist in daily operations of events and meeting spaces. The role includes managing client inquiries, organizing event details, and ensuring overall client satisfaction. Ideal candidates will have strong organizational skills and proficiency in Microsoft Office applications.

Qualifications

• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint required.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.

Responsibilities

• Arranges appointments for the Managers and Director of Catering.
• Responds to telephone inquiries by determining client's needs.
• Co-ordinates event details and distributes the information to the rest of the hotel.

Skills

Organizational skills

Attention to detail

Multitasking

Proficiency in Microsoft Excel

Proficiency in Microsoft Word

Proficiency in Microsoft Outlook

Proficiency in Microsoft PowerPoint

Job description

Location

Dallas Hotel

The Omni Dallas Hotel, in the center of the revitalized downtown Dallas, is connected via sky bridge to the Dallas Convention Center and close to restaurants, shops, entertainment and more! The Omni Dallas Hotel is built to meet the U.S. Green Building Council LEED Gold Certification standards, placing it on the forefront of environmental awareness and conservation in the city.

The Omni Dallas Hotel’s associates enjoy a dynamic and exciting work environment, comprehensive training and mentoring, along with the pride that comes from working for a company with a reputation for exceptional service. We embody a culture of respect, gratitude and empowerment day in and day out. If you are a friendly, motivated person, with a passion to serve others, the Omni Dallas Hotel may be your perfect match.

Job Description

The Catering Coordinator is responsible for assisting in the daily operations of our events and meeting space to ensure overall client satisfaction. This individual will report to the Director of Catering and handle all administrative duties as assigned by the Catering Department.

Responsibilities

• Arranges appointments for the Managers and Director of Catering.
• Answer incoming telephone calls - all Sales and Catering lines.
• Responds to telephone inquiries by determining client's needs and specifications for referral to Catering Sale Managers.
• Manages the Leads inbox, create bookings and assigns to the correct manager.
• Ensures that all filing systems are maintained according to spec's (Local, Convention and Spin-off).
• Maintain inventory of office supplies.
• Monitors work load of Catering Sales, Catering Service, Director of Catering and the Restaurant Sales Coordinator. Makes adjustments as necessary.
• Sells Food & Beverage to small catering groups and one-shot groups.
• Handle Site Visits and Group Tour when necessary.
• Type and distribute menus for these groups.
• Co-ordinates event details and distributes the information to the rest of the hotel.
• Gathers and organizes all materials for Catering End of Month report.
• Assists Catering Service Manager and Director of Catering to "tie-down" catering events within 48 hours in advance (guarantees, floor Plans, entertainment, flowers, A/V etc..)
• Works closely with the Restaurant Sales Coordinator to assist with qualifying leads received via phone call, email, or direct inquiry.
• Special projects as assigned by Director of Catering.

Qualifications

• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint required
• Strong organizational skills and attention to detail
• Ability to manage multiple tasks simultaneously in a fast-paced environment
• Previous experience in hotels, catering, or with Delphi preferred
• Experience with Triple Seat Experience preferred
• Must reside within a 50-mile radius of the hotel

Omni Hotels & Resorts is an equal opportunity employer - vets/disability. The EEO is the Law poster and its supplement are available using the following links:EEOC is the Law Posterand the following link is theOFCCP's Pay Transparency Nondiscrimination policy statementIf you are interested in applying for employment with Omni Hotels & Resorts and need special assistance to apply for a posted position, please send an email [e-mail].