Catering and Events Coordinator

The Bridgewater Club; Westfield (IN); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a Catering & Events Coordinator to enhance food and beverage revenues while ensuring exceptional event execution. This role involves assisting the Director of Catering and Events, promoting the club's image, and managing all aspects of catering operations. The ideal candidate will possess strong leadership and communication skills, with a proven track record in a fast-paced environment. Join a team dedicated to providing outstanding service and creating memorable experiences for members and guests alike. This is a fantastic opportunity to grow in a vibrant hospitality setting and contribute to a thriving community.

Qualifications

• High school degree or GED with 2 years of experience in a similar role.
• Strong leadership and interpersonal skills with a focus on guest engagement.

Responsibilities

• Assist in planning and executing club events and catering functions.
• Promote the club as a premier hospitality facility and manage client relations.

Skills

Leadership Skills

Interpersonal Skills

Problem Solving

Communication Skills

Flexibility

Education

High School Degree or GED

2 Years of Experience in Comparable Position

Job description

Description

POSITION OVERVIEW

Responsible for assisting the Director of Catering and Events in banquet and catering sales with the goal of increasing food and beverage revenues at the Club. Position will also assist in planning and executing club events and ensure they are properly planned, marketed and executed to the membership. The Catering & Events Coordinator will also assist the Catering Manager in the setup, execution and management of catering functions.

PRINCIPLE DUTIES AND RESPONSIBILITIES

Sales & Catering Operations

• Promote the image of The Bridgewater Club as the premier hospitality facility in the area for corporate business meetings, social events, weddings and golf outings.
• Assist in booking of new business, including social events and weddings.
• Meet with clients and assist in coordination of events from start to finish.
• Research and solicit new business with a focus on weddings and social events.
• Represent the Bridgewater Club at in-house member events as needed.
• Attend weekly BEO meeting with kitchen, food and banquet service managers and detail the next 14 days’ events.
• Communicate directly with the Executive Chef on customizing menus to meet budgets of our members and clients.
• Provide accurate, detailed and timely information on set up requirements, diagrams.
• Assist in managing the sales and execution of the club’s pavilion.
• Ensure banquet storage spaces are organized and properly maintained.
• Ensure all banquets and club events are billed in a timely manner and are properly deposited and collected.
• Assist in managing reservations for all club events.
• In conjunction with the Director of Catering and Events and Catering Manager, assist in coordinating the development of social activities/calendar for the club (wine dinners, Thanksgiving, cooking classes, etc.).
• Assist in decorating for events.
• Keep an accurate history file of each event; write follow-up correspondence.

Banquet Operations

• Assist Catering Manager in leading shifts and actively participating in the servicing of events.
• Direct coordination of catering service effort to include set up, managing banquet servers, service, clean up and guest relations.
• Assist Catering Manager in managing diagrams and BEOs for events.
• Review and inspect function rooms and displays for conformance to the club’s standards and client requests.
• Project and maintain pars for banquet supply needs.
• Interact with guests and respond to and handle guests’ problems and complaints during events.

QUALIFICATIONS & SKILLS

• A high school degree or GED; 2 years of experience in a comparable position and/or an equivalent combination of education and experience.
• Detailed knowledge of banquet operations and food & beverage; demonstrated strong leadership skills; and proven achievements in optimizing guest and team member engagement and financial performance.
• Experience successfully leading in a fast-paced environment and prioritizing demands.
• Strong interpersonal, team member relations and leadership abilities.
• Ability to identify and solve problems.
• Professional & appropriate business appearance and demeanor aligned with the one Club brand and culture.
• Excellent verbal and written communication skills.
• Flexibility to meet the demands of Club operations.
• Prior experience in a quality luxury Country Club; specifically, in banquets.
• Ability to transport product up to 100 lbs. to stage and stock.
• Ability to lift up to 50 lbs.
• Ability to twist, lift, reach and stand for periods of time.
• Weekday, evening, weekend, and holiday availability.