Catering Administrative Assistant | Seasonal Part-Time | Salt River Fields

Oak View Group; Scottsdale (AZ); On-site; USD 28,929 - 30,307; Part time

Job summary

A premier venue management company in Scottsdale, Arizona, is seeking a Seasonal Catering Administrative Assistant. This part-time role involves entering catering orders, assisting customers, and collaborating with the Sales Department. Candidates must have advanced computer skills, strong communication abilities, and be flexible with working hours, including evenings and weekends. The position runs seasonally from December 2, 2025, to March 31, 2026, offering an hourly rate of $21.00–$22.00.

Qualifications

• Must maintain excellent attendance and be available for a variable, event-driven schedule.
• Requires proficient communication skills to interact effectively with team members.
• Attention to detail and accuracy is crucial for managing catering orders.

Responsibilities

• Enter catering orders into the POS system.
• Assist customers in placing orders and collecting payments.
• Work closely with the Sales Department, Chef, and Catering Manager on catering orders.

Skills

Advanced proficiency with computers on a Windows platform

Strong written and oral communication skills

Excellent organizational and time-management skills

Ability to multi-task in a fast-paced environment

Ability and willingness to work variable hours

Tools

Microsoft applications

Standard office equipment

Job description

Catering Administrative Assistant – Seasonal Part‑Time – Salt River Fields

Office location: Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry, offering a 360‑degree solution set for world‑class owned venues and a client roster that includes some of the most influential and highest‑attendance arenas, convention centers, music festivals, performing arts centers, and cultural institutions.

Position Summary

The Catering Administrative Assistant works closely with the Sales Department, Chef, and Catering Manager to create an open flow of communication and to prepare, review, and execute catering orders for our luxury suites and private party decks. The employee must maintain excellent attendance and be available to work a variable, event‑driven schedule that includes evenings and weekends. Open availability, professional presentation, interpersonal skills, self‑direction, and independent decision‑making skills are required. In light of the seasonal and event‑driven nature of our business, the position will run from now until the end of March, with the possibility to return when the event season begins again next winter.

This role pays an hourly rate of $21.00–$22.00.

The position is seasonal, starting December 2, 2025, and ending March 31, 2026. The role will remain open until March 31, 2026.

Responsibilities

• Enter catering orders into the POS system
• Create invoices and function sheets
• Assist customers in placing orders and collecting payments (by phone and e‑mail)
• Ensure that orders are communicated to both the kitchen and delivery staff quickly and effectively
• Work closely with the Sales Department, Chef, and Catering Manager to prepare and review orders for completeness
• Work as a team player with a passion for continuous learning

Qualifications

• Advanced proficiency with computers on a Windows platform, including Microsoft applications
• Ability to operate standard office equipment, including printer, copier, computer, and fax machine
• Consistent and reliable attention to detail, accuracy, and validity
• Strong written and oral communication skills – ability to speak and write clearly and concisely, get messages across that have the desired effect
• Ability to multi‑task in a fast‑paced, changing environment; must work well under pressure of deadlines
• Ability to successfully interact and collaborate with all team members professionally and supportively
• Excellent organizational and time‑management skills
• Ability and willingness to work variable hours (i.e., evenings, weekends, holidays), as frequently required by event or business necessity

Strengthened by our differences. United to make a difference – At Oak View Group we believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. We are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer – Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information, or any other protected class under federal, state, or local law.

Seniority Level: Entry level

Employment Type: Part‑time

Job Function: Administrative