Catering Administrative and Event Supervisor - Catering and Conferences

Ashland University Bookstore; Ashland (OH); On-site; USD 21,000 - 34,000; Full time

Job summary

Ashland University Bookstore is seeking a Catering Administrative and Event Supervisor to support catering and conferences on campus. The role oversees staff scheduling, payroll support, inventory, decor orders, and signage, ensuring events run smoothly and safely.

Ideal candidates provide strong organizational skills, familiarity with Excel/Word, and the ability to work nights and weekends. On-site campus position with direct event responsibilities.

Qualifications

• Must be customer service oriented with strong organizational skills.
• Experience using Microsoft Excel and Word for daily tasks.
• Good math and basic accounting skills for payroll and cost transfers.
• Must be able to work nights and weekends.

Responsibilities

• Assist Catering and Marketing Manager with wait staff schedule and payroll.
• Manage food log and place linen orders weekly.
• Request event security for all events where alcohol is served.
• Place all orders for décor through Nordlie.
• Complete alcohol inventory weekly and place orders through multiple alcohol vendors.
• Make cost transfers for kitchen alcohol based on liquor inventory.
• Create signage for buffets and bars based on contracts.
• Set up, supervise, and clean up events.

Skills

Customer service

Organized

Detail oriented

Ability to work nights/weekends

Comfortable with email/computers

Tools

Microsoft Excel

Microsoft Word

Job description

Catering Administrative and Event Supervisor - Catering and Conferences

Position Title Catering Administrative and Event Supervisor - Catering and Conferences

Job Description

• Assist Catering and Marketing Manager with wait staff schedule and payroll.
• Manage food log and place linen orders weekly.
• Request event security for all events where alcohol is served.
• Place all orders for décor through Nordlie.
• Complete alcohol inventory weekly and place orders through multiple alcohol vendors based on client selections and inventory levels.
• Make cost transfers for kitchen alcohol based on weekly liquor inventory.
• Create signage for all buffets and bars based on contracts.
• Set up, supervise, and clean up events.

Required Qualifications

• Knowledge of Microsoft Excel and Word.
• Knowledge of food safety procedures.
• Basic math skills.
• Organized and detail oriented.
• Comfortable working with email and computer systems.
• Customer service oriented.
• Must be able to work nights and weekends.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

• Experience with serving/managing alcohol.
• Experience with catering/events.

Physical Demands

Anticipated Start Date of New Hire

Anticipated Start Date of New Hire 11/09/2026

Anticipated Number of Hours Working per Week

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