Casual Hire: Assistant Registrar, Admissions & Records

University-of-Hawaii-System; Hilo (HI); On-site; USD 50,000 - 60,000; Full time

Job summary

University of Hawai'i seeks an Assistant Registrar (Casual Hire) at Hawaii Community College - Student Affairs to handle admissions processing, registrations, and student records with confidential handling of information in compliance with laws and university policies.

The role supports communications on admissions requirements, deadlines, and related procedures, and may require extended hours, including evenings and weekends. This is a casual, temporary appointment with limited benefits.

Qualifications

• Possession of a baccalaureate degree in Business Administration, Education, Counseling, Social Sciences, Humanities, Liberal Studies, or a related field or equivalent education/training or experience.
• Equivalent combinations of education, training, and experience may be considered, provided they demonstrate the knowledge, skills, and abilities required to perform the duties of the position.

Responsibilities

• Process and review admissions applications and supporting documents, including transcripts, residency information, and other required materials.
• Respond to applicant and student questions regarding admissions requirements, application status, registration, student records, and related Admissions and Records procedures.
• Carry out Admissions and Records office functions in accordance with University of Hawaii System, State of Hawaii, and federal policies, procedures, rules, and regulations related to admissions, registration, Veterans Affairs education benefits, international student requirements, and student educational records.
• Prepare, update, and disseminate communications regarding admissions requirements and deadlines, registration, student educational records, Veterans Affairs education benefits, and other Admissions and Records functions.
• Participate in end-of-term processing and the creation, maintenance, review, and verification of student educational records.
• Review and update admissions, registration, and student records information in the college catalog, college website, forms, and other media to promote accuracy and consistency.
• Review and update the student degree audit system to accurately reflect approved program changes, course substitutions, waivers, and degree requirements.
• Collaborate with the student degree audit system builder and the Counseling, Advising, and Student Support Center to monitor registration error reports and research and resolve registration issues.
• Protect the confidentiality and security of applicant and student information in accordance with applicable laws, regulations, and University policies.
• Work outside normally scheduled hours, including evenings and weekends, as needed.
• Perform other related duties as assigned.

Skills

Admissions processing

Student records management

Communication skills

Education

Bachelor's degree or equivalent

Job description

University of Hawai'i seeks an Assistant Registrar (Casual Hire) at Hawaii Community College - Student Affairs to handle admissions processing, registrations, and student records with confidential handling of information in compliance with laws and university policies.

The role supports communications on admissions requirements, deadlines, and related procedures, and may require extended hours, including evenings and weekends. This is a casual, temporary appointment with limited benefits.