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University-of-Hawaii-System; Hilo (HI); On-site; USD 50,000 - 60,000; Full time

Job summary

University of Hawai'i seeks an Assistant Registrar (Casual Hire) at Hawaii Community College - Student Affairs to handle admissions processing, registrations, and student records with confidential handling of information in compliance with laws and university policies.

The role supports communications on admissions requirements, deadlines, and related procedures, and may require extended hours, including evenings and weekends. This is a casual, temporary appointment with limited benefits.

Qualifications

• Possession of a baccalaureate degree in Business Administration, Education, Counseling, Social Sciences, Humanities, Liberal Studies, or a related field or equivalent education/training or experience.
• Equivalent combinations of education, training, and experience may be considered, provided they demonstrate the knowledge, skills, and abilities required to perform the duties of the position.

Responsibilities

• Process and review admissions applications and supporting documents, including transcripts, residency information, and other required materials.
• Respond to applicant and student questions regarding admissions requirements, application status, registration, student records, and related Admissions and Records procedures.
• Carry out Admissions and Records office functions in accordance with University of Hawaii System, State of Hawaii, and federal policies, procedures, rules, and regulations related to admissions, registration, Veterans Affairs education benefits, international student requirements, and student educational records.
• Prepare, update, and disseminate communications regarding admissions requirements and deadlines, registration, student educational records, Veterans Affairs education benefits, and other Admissions and Records functions.
• Participate in end-of-term processing and the creation, maintenance, review, and verification of student educational records.
• Review and update admissions, registration, and student records information in the college catalog, college website, forms, and other media to promote accuracy and consistency.
• Review and update the student degree audit system to accurately reflect approved program changes, course substitutions, waivers, and degree requirements.
• Collaborate with the student degree audit system builder and the Counseling, Advising, and Student Support Center to monitor registration error reports and research and resolve registration issues.
• Protect the confidentiality and security of applicant and student information in accordance with applicable laws, regulations, and University policies.
• Work outside normally scheduled hours, including evenings and weekends, as needed.
• Perform other related duties as assigned.

Skills

Admissions processing

Student records management

Communication skills

Education

Bachelor's degree or equivalent

Job description

READADVERTISEMENT (Casual Hire) Assistant Registrar | University of Hawai'i page has loaded.

Full-Time Temporary

Job Number

2026-02025

Hawai'i Community College - Student Affairs

Division

Admissions and Records

09/29/2026

Closing Date

10/6/2026 11:59 PM Hawaii

Position Number:

***** Casual Hire

Description

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**** Applicants seeking short-term or part-time work with the University of Hawaii may apply for Casual Hire appointments, which include administrative, professional, and technical (APT) or instructional-type positions. Because of the temporary nature of these appointments, Casual Hire employees are not eligible for most benefits provided to regular Board of Regents or Civil Service employees. Casual Hire appointments may last for up to 89 days for full-time employees, and up to 1 calendar year for part-time employees.

Title: (Casual Hire) Assistant Registrar

• Process and review admissions applications and supporting documents, including transcripts, residency information, and other required materials.
• Respond to applicant and student questions regarding admissions requirements, application status, registration, student records, and related Admissions and Records procedures.
• Carry out Admissions and Records office functions in accordance with University of Hawaii System, State of Hawaii, and federal policies, procedures, rules, and regulations related to admissions, registration, Veterans Affairs education benefits, international student requirements, and student educational records.
• Prepare, update, and disseminate communications regarding admissions requirements and deadlines, registration, student educational records, Veterans Affairs education benefits, and other Admissions and Records functions.
• Participate in end-of-term processing and the creation, maintenance, review, and verification of student educational records.
• Review and update admissions, registration, and student records information in the college catalog, college website, forms, and other media to promote accuracy and consistency.
• Review and update the student degree audit system to accurately reflect approved program changes, course substitutions, waivers, and degree requirements.
• Collaborate with the student degree audit system builder and the Counseling, Advising, and Student Support Center to monitor registration error reports and research and resolve registration issues.
• Protect the confidentiality and security of applicant and student information in accordance with applicable laws, regulations, and University policies.
• Work outside normally scheduled hours, including evenings and weekends, as needed.
• Perform other related duties as assigned.

Minimum Qualifications:

• Possession of a baccalaureate degree in Business Administration, Education, Counseling, Social Sciences, Humanities, Liberal Studies, or a related field or equivalent education/training or experience.
• Equivalent combinations of education, training, and experience may be considered, provided they demonstrate the knowledge, skills, and abilities required to perform the duties of the position.

EEO, Clery Act, ADA

The University of Hawai'i is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent upon satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawai'i may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/ , or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

Accommodation Request: The University of Hawai'i complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Department Hawai'i Community College - Student Affairs Address 1175 Manono Street

Hilo, Hawaii, 96720