Casting Production Coordinator

PlayStation; San Mateo (CA); On-site; USD 62,000 - 66,000; Part time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Job summary

Sony Interactive Entertainment in California is seeking a Casting Production Coordinator for a part-time, six-month contract to support PlayStation Studios Casting and Talent Management. You will coordinate production tasks, manage budgets, and communicate with executives, talent agencies, and vendors in a fast-paced AAA environment.

The role requires a Bachelor’s degree or equivalent experience, strong project management, confidentiality, and proficiency with Microsoft Office.

Qualifications

• Bachelor’s Degree or relevant work experience.
• At least 3 years of administrative or relevant work experience.
• Maintain a high degree of confidentiality/discretion.
• Ability to work in a fast-paced and dynamic environment with AAA talent and recording studio staff.
• Strong interpersonal and communication skills (written and verbal).
• Detail oriented with ability to handle multiple assignments concurrently.
• Strong problem-solving skills.
• Self-starter and results-oriented.
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook, Word).
• Ability to work independently on difficult projects with minimal supervision.
• Experience working across multiple time zones.

Responsibilities

• Maintaining cost trackers for each project in production, including updating cast lists with contractual obligations.
• Recording number of sessions, session type and characters portrayed for each talent from bids/invoices.
• Sending final bids/invoices to Administrative Coordinator for payment processing.
• Documenting rates for services and the corresponding bids/invoices for completed work.
• Tracking guarantees for talent sessions against contractual obligations.
• External Talent Budget & Forecasting with Production and Finance.
• Keeping spend updated on cost trackers for accurate reporting.
• Providing monthly spend to development partners based on work scheduled.
• Assisting with talent travel and booking arrangements.

Skills

Project management

Communication

Confidentiality

Multitasking

Problem solving

Self-starter

Independent work

Education

Bachelor’s Degree

Tools

Microsoft Office

Job description

Why Sony Interactive Entertainment?

Sony Interactive Entertainment isn’t just the Best Place to Play — it’s also the Best Place to Work. Sony Interactive Entertainment (SIE) is the company behind the PlayStation brand. As a subsidiary of Sony Group Corporation, we’re part of a proud legacy of innovation and excellence. SIE is a dynamic technology company, delivering cutting‑edge hardware and network services to more than 100 million people and an entertainment leader, home to some of the most beloved and recognizable intellectual properties (IP) in the world. Our role at SIE is to create and nurture the experiences under the PlayStation brand, a name synonymous with entertainment excellence and creativity.

THIS IS A PART TIME 6 MONTH CONTRACT ROLE

Casting Production Coordinator

You are:

A multi-tasker with strong project management skills to coordinate/manage all areas of production support for the PlayStation Studios Casting and Talent Management Department, under Worldwide Studios. You are a natural operating in a fast-paced environment and have a seamless ability to communicate with, and support, executives, talent agencies, and a variety of other vendors.

We are looking for a Casting Production Coordinator who would be responsible for both financial and production tasks. This position will support with the casting and talent management professionals to ensure that the department, the games and the staff have what is needed to make some of the most exciting AAA games for PlayStation.

Responsibilities include, but are not limited to:

• Maintaining cost trackers for each project in production, including:
  • Updating the cast lists with contractual obligations (when necessary), i.e. session guarantees, booking requirements, etc.
  • Recording number of sessions, session type and characters portrayed for each talent from incoming bids/invoices
• Sending final bids/invoices to the Administrative Coordinator for final payment processing
• Documenting rates for services and the corresponding bids/invoices for completed work.
• Tracking guarantees for talent sessions against contractual obligations
• External Talent Budget & Forecasting in collaboration with the Production team and finance
• Keeping spend updated on cost trackers so Director of Casting & Producers can provide accurate reporting of budget spend
• Comparison of Actuals (Scope Track) against casting cost trackers to provide clarity into real time spend vs actuals.
• Providing monthly spend to the development partners based on work scheduled/completed each month.
• Assisting with talent travel as requested by the other casting producers including completing direct bill requests and booking car services.

Qualifications:

• Bachelor’s Degree and/or relevant work experience
• At least 3 years of administrative or relevant work experience
• Maintain a high degree of confidentiality/discretion
• Ability to work in a fast-paced and dynamic environment with AAA talent and recording studio staff
• Strong interpersonal and communication skills (written and verbal)
• Detailed oriented with ability to handle multiple assignments concurrently
• Strong problem-solving skills
• Self-starter and results-oriented
• Proficient user of Microsoft Office (Excel, PowerPoint, Outlook, Word)
• Ability to work independently on difficult projects with minimal supervision
• Experience working between multiple time zones

Additional Preference:

• Experience dealing with high profile executives and performers desired
• Familiarity with Recording Studios and services desired
• Familiarity with PlayStation products
• Experience working in a multi-national global company
• Familiarity and experience working with talent agencies desired

At SIE, working with our partners, we consider several factors when setting each role’s base pay range, including the competitive benchmarking data for the market and geographic location. Please note that the individual base pay range may vary based on job‑related factors which may include knowledge, skills, experience, and location. In addition, this role is eligible for benefit offerings that include medical, dental, and vision.

The estimated base pay range for this role is listed below, this is an hourly rate. $45—$48 USD

Please note, Sony Interactive Entertainment conducts background checks at the offer stage for all new employees (which may include criminal background checks for some roles) and will need to process personal information to support these checks.

Please refer to our Candidate Privacy Notice for more information about what personal information we collect, how we use it, who we share it with, and your data protection rights.

Equal Opportunity Statement:

Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including colour, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy, maternity or parental status, trade union membership or membership in any other legally protected category.

We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond.

Sony Interactive Entertainment is a Fair Chance employer and qualified applicants with arrest and conviction records will be considered for employment.