Casting Administrative Coordinator

PlayStation; San Mateo (CA); On-site; USD 55,000 - 62,000; Part time

Benefits offered by this job

Medical insurance

Dental

Vision

Job summary

Sony Interactive Entertainment is seeking a part-time Casting Administrative Coordinator for the PlayStation Studios Casting team. The role supports administrative and financial tasks across multiple vendors and AAA talent in a fast-paced environment.

You will manage bids, invoices, contracts, and expense reporting, while maintaining confidentiality and coordinating across time zones. The position offers a 6-month contract with competitive hourly pay.

Qualifications

• Bachelor’s Degree or equivalent.
• At least 3 years of administrative or relevant work experience.
• Maintain a high degree of confidentiality/discretion.
• Ability to work in a fast-paced environment with AAA talent and staff.
• Strong interpersonal and communication skills (written and verbal).
• Detail oriented with ability to handle multiple assignments concurrently.
• Strong problem-solving skills.
• Self-starter and results-oriented.
• Proficient in Microsoft Office (Excel, PowerPoint, Outlook, Word).
• Ability to work independently on difficult projects with minimal supervision.
• Experience working across multiple time zones.

Responsibilities

• Coordinate/manage all areas of administrative support for the PlayStation Studios Casting team across Worldwide Studios.
• Process invoices and payments, including PO requests in Coupa and GR’s for completed PO’s.
• Submit Contract Requests and Talent Agreements.
• Prepare Expense Reports.

Skills

Microsoft Office

Communication skills

Multitasking

Confidentiality

Time management

Independent work

Education

Bachelor’s Degree or equivalent

Tools

Coupa

Job description

Why Sony Interactive Entertainment?

Sony Interactive Entertainment isn’t just the Best Place to Play — it’s also the Best Place to Work. Sony Interactive Entertainment (SIE) is the company behind the PlayStation brand. As a subsidiary of Sony Group Corporation, we’re part of a proud legacy of innovation and excellence. SIE is a dynamic technology company, delivering cutting‑edge hardware and network services to more than 100 million people and an entertainment leader, home to some of the most beloved and recognizable intellectual properties (IP) in the world. Our role at SIE is to create and nurture the experiences under the PlayStation brand, a name synonymous with entertainment excellence and creativity.

THIS IS A PART TIME 6 MONTH CONTRACT ROLE

Casting Administrative Coordinator

You are:

A multi-tasker with strong organizational skills to coordinate/manage all areas of administrative support for the PlayStation Studios Casting, under Worldwide Studios. You are a natural operating in a fast-paced environment and have a seamless ability to communicate with staff members, supporting executives and managing vendors.

We are looking for an Administrative Coordinator who would be responsible for department support including financial and administrative tasks. This position will work with the casting and talent management professionals to ensure that the department, the games and the staff have what is needed to make some of the most exciting AAA games for PlayStation.

Responsibilities include, but are not limited to:

• Organization and management of incoming bids and invoices submitted by the Casting Production role from all casting vendors (including signatories, recording studios, individual talent, etc.)
• Processing of invoices including:
  • Requesting PO’s in Coupa
  • Submitting GR’s for completed PO’s
  • Emailing invoices to AP for processing
  • Following up on invoices to ensure that payments are processed and if not, working with AP to solve any issues related to payments/invoicing.
• Submitting Contract Requests and Talent Agreements
• Preparing Expense Reports

Qualifications:

• Bachelor’s Degree or equivalent
• At least 3 years of administrative or relevant work experience
• Maintain a high degree of confidentiality/discretion
• Ability to work in a fast-paced and dynamic environment with AAA talent and recording studio staff
• Strong interpersonal and communication skills (written and verbal)
• Detailed oriented with ability to handle multiple assignments concurrently
• Strong problem-solving skills
• Self-starter and results-oriented
• Proficient user of Microsoft Office (Excel, PowerPoint, Outlook, Word)
• Ability to work independently on difficult projects with minimal supervision
• Experience working between multiple time zones

Additional Preference:

• Experience dealing with high profile executives and performers desired
• Familiarity with Recording Studios and services desired
• Familiarity with PlayStation products
• Experience working in a multi-national global company

In addition, this role is eligible for benefit offerings that include medical, dental, and vision.

The estimated base pay range for this role is listed below, this is an hourly rate.$40—$45 USD

Please note, Sony Interactive Entertainment conducts background checks at the offer stage for all new employees (which may include criminal background checks for some roles) and will need to process personal information to support these checks.

Please refer to our Candidate Privacy Notice for more information about what personal information we collect, how we use it, who we share it with, and your data protection rights.

Equal Opportunity Statement:

Sony is an Equal Opportunity Employer. All persons will receive consideration for employment without regard to gender (including gender identity, gender expression and gender reassignment), race (including colour, nationality, ethnic or national origin), religion or belief, marital or civil partnership status, disability, age, sexual orientation, pregnancy, maternity or parental status, trade union membership or membership in any other legally protected category.

We strive to create an inclusive environment, empower employees and embrace diversity. We encourage everyone to respond.

Sony Interactive Entertainment is a Fair Chance employer and qualified applicants with arrest and conviction records will be considered for employment.