Cashier, John H. Daniel Campus

Commonwealth of VA Careers; Virginia; On-site; USD 35,000 - 47,000; Full time

Job summary

Southside Virginia Community College (SVCC) invites applications for a Full-Time Cashier at the Charlotte campus. You will manage state and local payments, deposits, and student accounts, ensuring accuracy and timely processing in SIS and AIS.

Join a college known for student success and a supportive work environment. Remote work is limited to up to one day per week, with on-campus responsibilities at the Daniel Campus in Keysville and the Daniel/Christanna sites.

Qualifications

• Experience in cashiering or cash handling.
• Experience delivering customer service.
• Experience using spreadsheets for data management.
• Experience working with diverse groups.
• Experience using Microsoft Office/Google Workspace for data entry or recordkeeping.
• Experience collaborating with teams to achieve goals.
• Experience managing multiple tasks and deadlines in a fast-paced environment.
• Experience applying basic accounting principles such as recording transactions and balancing accounts.
• Strong written and verbal communication skills.
• Experience identifying discrepancies and resolving errors.
• Experience maintaining organized records and prioritizing assignments.
• Experience handling confidential information.

Responsibilities

• Receive, record, and deposit funds in the SIS/Student Information System.
• Prepare daily bank deposits and deliver deposits to the bank.
• Review unpaid student accounts and notify for drops by deadline.
• Assist with 1098-T testing and respond to student questions.
• Disburse Local Funds checks weekly or as needed after approvals.
• Submit unclaimed funds to the Commonwealth of Virginia Unclaimed Property Program.
• Enter receipts into AIS and reconcile balances.
• Support Daniel Campus cashiers with site visits and policy compliance.
• Prepare the Daniel Campus Daily Cash Settlement Report (DCSR).
• Maintain balances for Nelnet refunds and other subsidiary accounts; notify supervisor of past-due advances.

Skills

Cashiering

Cash handling

Customer service

Data entry

Microsoft Office

Team collaboration

Multi-tasking

Accounting basics

Communication skills

Attention to detail

Cashier reconciliation

Tools

PeopleSoft

AIS

SIS

Job description

Title: Cashier, John H. Daniel Campus

Agency: Southside Va Community College

Location: Charlotte - 037

FLSA: Nonexempt

Hiring Range: $35,012.00 - $47,000.00

Full Time or Part Time: Full Time

Additional Detail

Job Description:

Established in 1970, Southside Virginia Community College (SVCC) is one of 23 colleges in the Virginia Community College System, with seven locations across several counties, including Brunswick, Charlotte, Nottoway, Mecklenburg, Greensville, and Halifax. SVCC serves the largest community college region in the state, covering ten counties and one city.

SVCC is located in a beautiful rural region renowned for its rolling hills, pine and hardwood forests, and farmland, and is home to two popular lakes: Gaston and Kerr. We offer a welcoming learning environment and are accredited to award associate degrees. The college offers a diverse range of programs, including developmental studies, academic, technical, and lifelong education. SVCC empowers students to build skills, knowledge, and leadership, preparing them to thrive in a changing society.

Thank you for considering employment with Southside Virginia Community College (SVCC). We are dedicated to attracting and retaining a talented workforce, which has earned us recognition as a Great College to Work For by The Chronicle of Higher Education for several consecutive years. Committed to ensuring equal educational opportunities for all students, SVCC values the diverse backgrounds and perspectives of our students, faculty, staff, and the communities we serve. For more information, please visit southside.edu

More Than a Cashier—A Key Part of Student Success! Join the SVCC Team!

Do you enjoy helping people, staying organized, and making sure every detail adds up? Join Southside Virginia Community College as a Cashier in Keysville, VA! In this important role, you’ll help keep college finances running smoothly while providing friendly, dependable service to our diverse students, faculty, staff, and community members.

The Cashier is responsible for accurately accounting for college funds in a timely manner and collecting state, local, and federal payments received in person, by mail, and electronically. In addition to processing payments and maintaining accurate financial records, you’ll provide local funds account support, including account coding and preparing and printing checks. You’ll also answer student account questions and concerns clearly and promptly, as well as create and manage third-party contracts within the Student Information System.

If you’re detail-oriented, customer-focused, and ready to put your skills to work in a role that supports both the college’s financial operations and student success, we’d love to have you on the SVCC team! Please note, this position offers limited telework flexibility, with the opportunity to work remotely up to one day per week.

Some of the responsibilities of this position include but are not limited to:

• Receive, record, and deposit all state and local funds received electronically, by mail, and over the counter in the Student Information System (SIS).
• Prepare daily bank deposits of all funds collected and deliver deposits to the bank.
• Review unpaid student accounts, accurately place and remove service indicators as needed, and notify Admissions and Records of students with unpaid balances who need to be dropped by the established deadline each semester.
• Assist the Financial Services Manager I with 1098-T testing and provide customer support to students regarding 1098-T questions and issues.
• Disburse Local Funds checks weekly or as needed after receiving the required approvals.
• Perform due diligence on unclaimed Local Funds checks and ensure unclaimed funds are submitted to the Commonwealth of Virginia’s Unclaimed Property Program in accordance with applicable requirements.
• Enter all Local Funds receipts into AIS accurately and promptly, and reconcile Local Funds balances in AIS with the Local Funds ledger sheet monthly.
• Provide support to the two Daniel Campus off-campus site cashiers by troubleshooting issues and conducting quarterly site visits to ensure compliance with established policies and procedures, including verifying that safe day locks are engaged, cash fund balances are correct, and all funds are securely stored in safes.
• Prepare the Daniel Campus Daily Cash Settlement Report (DCSR) each day and review the Christanna Campus and off-campus site DCSRs daily for completeness and accuracy.
• Maintain and follow up on balances for Nelnet student refund funds, third-party scholarship funds, salary advances, travel advances, and other subsidiary Local Funds accounts. Notify the supervisor and Vice President of Finance of past-due travel advances.

Minimum Qualifications:

• Demonstrated experience in cashiering, cash handling, or processing financial transactions.
• Experience providing customer service and responding to customer questions or concerns.
• Experience using spreadsheets to enter, organize, analyze, or maintain data.
• Experience working with individuals from diverse racial, ethnic, economic, and age backgrounds.
• Experience using Microsoft Office Suite and/or Google Workspace for data entry, recordkeeping, document preparation, or communication.
• Experience working collaboratively with team members to accomplish shared goals.
• Experience managing multiple tasks and meeting deadlines in a fast-paced work environment.
• Experience applying basic accounting principles, such as recording transactions, balancing accounts, or reconciling financial records.
• Demonstrated professional written and verbal communication skills, as evidenced by work experience and application materials.
• Experience identifying discrepancies, resolving problems, or researching and correcting errors.
• Experience maintaining organized records, prioritizing assignments, and managing competing responsibilities.
• Experience handling confidential information and following established procedures for protecting sensitive records.

Additional Considerations:

• Previous accounting experience, including maintaining financial records, processing transactions, or reconciling accounts.
• Experience preparing bank deposits, balancing cash drawers, and reconciling daily financial transactions.
• Experience using PeopleSoft or similar student information systems, student registration software, or financial management systems.
• Relevant experience working in higher education or with a Virginia state agency.
• Experience processing payments, refunds, billing inquiries, or account adjustments.