Cash Specialist

Paycom - ATS; Jacksonville (FL); On-site; USD 42,000 - 68,000; Full time

Job summary

Paycom - ATS in Jacksonville, FL seeks a Cash Specialist to manage daily cash application, banking transactions, and reconciliations. The role interfaces with Accounts Receivable, Accounts Payable, Treasury and external banking partners.

The ideal candidate has 1–3 years in cash application or accounting, strong Excel skills, and familiarity with ERP/banking systems. Experience with ACH, wire, and lockbox processing is preferred.

Qualifications

• High school diploma required; an Associate's or Bachelor's degree in Accounting/Finance preferred.
• 1-3 years of experience in cash application, accounts receivable, or general accounting.
• Basic Excel proficiency and comfort learning ERP/banking systems.
• Experience with ACH, wire, lockbox, or check processing preferred.
• Strong attention to detail and accuracy in handling data.
• Good organizational skills and ability to meet daily deadlines.

Responsibilities

• Monitor daily bank activity and record cash transactions accurately and timely.
• Prepare and distribute daily cash position reports.
• Support daily cash forecasting by identifying expected receipts/disbursements.
• Initiate approved bank transfers and wire transactions.
• Assist with cash application and resolve unapplied cash or short pays.
• Perform daily and monthly bank reconciliations and resolve discrepancies.
• Support month-end close activities related to cash accounts.
• Assist with banking product implementations and process improvements.

Skills

Attention to detail

Excel proficiency

Organizational skills

Confidentiality

Communication

Education

High school diploma required

Associate's or Bachelor's degree in Accounting/Finance

Tools

ERP systems

Banking platforms

Job description

Job SummaryThe Cash Specialist is responsible for managing the organization's daily cash application, banking transactions, account reconciliations and short-term cash administration activities. This position ensures timely and accurate application of customer payments, maintains cash-related records, supports treasury operations and provides reliable information regarding daily cash activity and liquidity. The role serves as a key liaison between Accounts Receivable, Accounts Payable, Treasury and external banking partners.Essential Functions, Duties, and responsibilitiesCash ManagementMonitors daily bank activity and records cash transactions accurately and timelyPrepares and distributes daily cash position reportsPerforms daily cash forecasting support by identifying expected receipts and disbursementsInitiates approved bank transfers and wire transactionsMaintains positive pay files and other bank fraud prevention activitiesAssists with administration of corporate banking platforms and user accessCash ApplicationApplies customer payments accurately to open invoicesInvestigates and resolves unapplied cash, payment discrepancies and short paysCoordinates with Customer Care and Accounts Receivable to resolve remittance issuesProcesses lockbox, ACH, wire, credit card and check paymentsMaintains detailed documentation supporting payment applicationBank ReconciliationsPerforms daily and monthly bank reconciliationsInvestigates outstanding reconciling itemsResolves banking discrepancies in a timely mannerSupports month-end close activities related to cash accountsTreasury SupportAssists with daily liquidity monitoringMaintains banking documentation and authorized signer recordsSupports cash forecasting and working capital reportingAssists with implementation of banking products and process improvementsProvides support during banking relationship reviews and auditsControls & ComplianceMaintains compliance with internal controls governing cash handling and banking transactionsProtects confidential financial informationIdentifies opportunities to strengthen cash controls and improve efficiencySupports internal and external audit requestsProcess Improvement & TechnologyIdentifies root causes when the same exceptions occur, and recommends a fix for the futureActively explores — and suggests improvements to — automation/workflow tools relevant to the role rather than defaulting to manual workaroundsFlags manual, redundant, or error-prone steps in existing proceduresEscalates recurring trends and process gaps to leaderEducation and Experience RequirementsHigh school diploma required; Associate's or Bachelor's degree in Accounting, Finance, or related field preferred1-3 years of experience in cash application, accounts receivable, or general accountingBasic proficiency in Excel (lookups, basic formulas) and comfort learning ERP/banking systemsExperience with ACH, wire, lockbox, or check payment processing preferredKnowledge, Skills, and AbilitiesStrong attention to detail and accuracy when handling payment dataGood organizational skills and ability to manage daily deadlinesAbility to maintain confidentiality with financial informationComfortable communicating with internal teams and external banking partners