Cash Clearing/Payments Specialist

LevelUP HCS; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

LevelUP HCS in New York is seeking a Client Service Unit Representative to support GTPS Client Service Unit, Cash Clearing Services, and Payments & Cash Management for corporates. The role emphasizes timely, accurate client service, escalation management, and end-to-end payment investigations with PEGA SI.

Responsibilities include Level 1 client support, inquiry responses, owning payments investigations from intake to closure, check processing support, ACH workflows, and daily reconciliations,

Qualifications

• Strong understanding of check processing, including deposits, inclearing, returned items, stop payment inquiries, exception handling, suspense items, and reconciliation follow-up.
• Working knowledge of ACH processes, including origination support, drawdown authorizations, returns, Notifications of Change, reversals, client follow-up, and compliance with rules.
• Ability to investigate payment issues end to end, identify root causes, coordinate with operations, compliance, technology, and stakeholders, and provide clear updates to clients.
• Excellent written and verbal communication skills, with the ability to explain payment processes and investigation outcomes professionally.

Responsibilities

• Level 1 support for all requests from GTPS Clients.
• Respond to client inquiries and escalate to internal stakeholders as needed.
• Own payment investigations from intake to closure in PEGA Smart Investigate.
• Manage PEGA workbaskets and support team workload.
• Ensure proper handling of check payments and deposits, incl. inclearing items and reconciliations.
• Process ACH-related matters, including drawdowns, returns, and changes.
• Complete audit confirmations.
• Address daily reconciliation issues related to suspense and ACH exceptions.
• Maintain confidentiality of compliance matters.
• Perform ad-hoc tasks as needed.

Skills

Check processing

ACH processes

Payment investigations

Attention to detail

Client communication

Tools

SWIFT

Montran

PEGA SI

Flexcube

Job description

Position Summary: The Client Service Unit Representative is part of the GTPS Client Service Unit team supporting Cash Clearing Services (GTPS/BAN) and Payments & Cash Management for corporates (GTPS/PCM). This role functionally reports to the Head of Client Services. Our goal is to deliver the highest level of client service to GTPS clients, with a focus on response time, accuracy, professionalism, and an empathetic, solution-oriented approach in difficult situations to ensure a positive client experience. The Client Service Unit is responsible for the opening and closing of demand deposit accounts within the GTPS account management system, as well as account lifecycle management, including timely billing and invoicing, client inquiries, check processing support, ACH-related processes, and end-to-end payment investigations.

Key Responsibilities:

• Level 1 support for all requests coming from GTPS Clients
• Respond to client inquiries and escalating to internal stakeholders as deemed necessary
• Own payment investigations following client, compliance, or internal stakeholder requests in the investigation management tool, PEGA Smart Investigate, including intake, analysis, coordination with relevant teams, client communication, escalation, and closure.
• Manage individual PEGA workbasket and contribute to the good handling of the workbaskets of the Group as well as other teammates
• Ensure proper and timely handling of check payments and deposits, including check deposits, inclearing items, returned checks, exception handling, suspense items, reconciliation follow-up, and client inquiries related to check processing.
• Process and support ACH-related matters, including drawdown authorizations, ACH returns, Notifications of Change, reversals, client follow-up, and coordination with internal teams to ensure compliance with applicable rules, client obligations, and internal procedures.
• Complete audit confirmations
• Address daily reconciliation issues related to funds in suspense, check inclearing, returned checks, ACH exceptions, and payments pending due to insufficient funds, ensuring timely research, escalation, and resolution.
• Perform periodic permanent supervision controls
• Contribute to the periodic review and update of procedures related to check processing, ACH workflows, client servicing, reconciliations, and payment investigations.
• Contribute to the remediation of any issues, whether self-identified or assigned by LOD3 or external regulators.
• Maintain the confidentiality of compliance matters relating to our clients
• Any other ad-hoc tasks as deemed necessary

Profile

Required Qualifications:

• Strong understanding of check processing, including deposits, inclearing, returned items, stop payment-related inquiries, exception handling, suspense items, and reconciliation follow-up.
• Working knowledge of ACH processes, including ACH origination support, drawdown authorizations, ACH returns, Notifications of Change, reversals, client follow-up, and applicable client responsibilities.
• Ability to investigate payment issues end to end, identify root causes, coordinate with operations, compliance, technology, and business stakeholders, and provide clear and timely updates to clients.
• Strong attention to detail, sound judgment in escalation, ability to prioritize time-sensitive payment matters, and commitment to accurate case documentation and closure.
• Excellent written and verbal communication skills, with the ability to explain payment processes, exceptions, and investigation outcomes in a professional and client-focused manner.

Preferred Qualifications:

Knowledge of SWIFT, Montran, PEGA SI and/or Flexcube preferred.