CASE RECORDS TECHNICIAN

State of California; California; On-site; USD 38,000 - 55,000; Full time

Job summary

State of California, through CDCR/CCHCS, seeks a Case Records Technician at California Medical Facility in Vacaville (Solano County). The role supports intake, transfers and parole while maintaining sensitive inmate records with discretion.

New hires may be placed at the minimum of the classification or alternate range. The position is full-time, in-office with electronic applications via CalCareer; final filing date is 10/22/2026.

Qualifications

• Performs duties related to processing, maintaining and controlling incarcerated person records.
• Acts as departmental liaison on Case Records related issues with detailed, sensitive interaction.
• Works under supervision in intake, transfer, parole and meeting statutory requirements.

Responsibilities

• Process and maintain inmate records and ensure accuracy.
• Coordinate with departments during intake/transfer/parole processes.
• Ensure compliance with statutory requirements and confidentiality standards.

Job description

$3,411.00 - $4,945.00 per Month
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Final Filing Date: 10/22/2026

Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

Under the direct supervision of the Supervising Case Records Technician (SCRT), the Case Records Technician (CRT) performs basic to complex duties related to, processing, maintaining and controlling incarcerated person records and carrying out Correctional Case Records functions. As a departmental liaison on Case Records related issues, the CRT position is involved in detailed, sensitive, and extensive interaction. The CRT plays a key role in intake, transfer, parole and meeting statutory requirements.

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application

This advertisement is for a Case Records Technician, position Located at California Medical Facility in Vacaville, Solano County. Please indicate the position number on your application: 076-223-1155-xxx.

Note: Main communication for this position will be through email. Please ensure you have a valid mail address on your application.

Limited Term 12 months; may be extended up to 24 months or may become permanent.

You will find additional information about the job in the Duty Statement.

Working Conditions

California Medical Facility (CMF), located in a unique spot in Vacaville, CA. Unique as in being surrounded by many areas for family fun, exercise, touristy adventures and more. Approximately 35 miles east of downtown Sacramento, approximately 53 miles west of Pier 39 in San Francisco, and if you want to meet in the middle you can swing by Napa which is approximately 30 miles west.Also located nearby are the Vacaville Outlets for all your shopping needs.

**The parking lot has plenty of room and free parking for all**

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• CASE RECORDS TECHNICIAN

• CASE RECORDS TECHNICIAN $3,411.00 - $4,271.00A
• CASE RECORDS TECHNICIAN $3,669.00 - $4,586.00B
• CASE RECORDS TECHNICIAN $3,949.00 - $4,945.00C New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

# of Positions: 1

Work Location: In Office

Telework: In Office

Job Type: 12 Month Limited Term - Full Time

Department Information

Vision We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

Commitment

The California Department of Corrections and Rehabilitation (CDCR) and the California Correctional Health Care Services (CCHCS) are committed to transforming the correctional landscape to create safer, more professional, and more fulfilling environments for our employees, the incarcerated population, and those supervised in our communities. Through systemwide improvements grounded in proven and emerging practices, we aim to strengthen rehabilitation, enhance workplace satisfaction, and support successful reentry into the community through our institutions, parole, and community partnerships. Our shared mission is to promote safety, wellness, and human dignity while fostering positive change for all those who live and work within our institutions and communities.

The California Department of Corrections and Rehabilitation (CDCR) and California Correctional Health Care Services (CCHCS) are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.

CDCR/CCHCS strive to collaborate with the community to enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs. Incumbents establish and maintain cooperative working relationships within the department, other governmental agencies, health care partners, and communities.

CDCR/CCHCS values all team members. We work cooperatively to provide the highest level of health care possible to a diverse correctional population, which includes medical, dental, nursing, mental health, and pharmacy. We encourage creativity and ingenuity while treating others fairly, honestly, and with respect, all of which are critical to the success of the CDCR/CCHCS mission.

CMF/Correctional Case Records

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation’s largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of individuals in our care, by providing effective parole supervision, and implementing rehabilitative strategies for their successful reintegration into our communities.

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Please note : Main communication for this position will be through email. Please ensure you have a valid email address on your application.

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to www.e-verify.gov .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the position or application process.

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Information

Applications received with inaccurate information or without the following information will be considered incomplete and may not be considered for an interview: "to" and "from" dates (month/day/year), hours worked per week, civil service classifications or private sector job titles, supervisor name and phone number, address and duties performed. Applications that are ‘blank’ or with "see resume" in place of duties performed are not acceptable.

Examination Information

To apply for the Case Records Technicianposition(s) as a list candidate, you must first take the online exam Office Technician Typing.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.