Case Management & Records Coordinator (HCBS)

City of Santa Fe Springs; Willmar (MN); On-site; USD 57,000 - 63,000; Full time

Job summary

Kandiyohi County is seeking an Administrative Support professional to handle data entry in MMIS, manage electronic files, coordinate medical record requests, and prepare packets for case managers. The role involves scheduling, tracking budgets, and notifying clients, while ensuring compliance with laws and policies.

The position requires at least two years of admin support experience and proficiency in Word, Excel, Adobe Acrobat DC, MMIS, and SSIS, with demonstrated customer service skills and

Qualifications

• High school diploma or GED.
• Minimum of two (2) years of administrative support or related experience.
• An equivalent combination of education and experience may be considered.
• Moderate to high proficiency in Microsoft Word, Microsoft Excel, Adobe Acrobat DC, and State and federal systems such as MMIS and SSIS.

Responsibilities

• Perform data entry in MMIS; maintain and audit electronic files and records.
• Assist with SSIS time proofing.
• Coordinate medical record requests.
• Prepare packets for case managers or assessors, schedule appointments, track budgets, and send client notifications.
• Assist case managers in tracking signatures on support plans.
• Serve as liaison between case managers, providers, assessors, and other stakeholders; respond to program inquiries and provide technical support.
• Collaborate with internal departments (IT, Accounting) and external agencies to support program operations.
• Prepare, review, redact, and distribute forms, correspondence, and reports; update and monitor records and online systems in compliance with laws, regulations, and policies.
• Other duties as assigned.

Skills

Data entry

Customer service

Recordkeeping

Intake procedures

Scheduling

Communication

Policy compliance

System coordination

Time management

Microsoft Word

Microsoft Excel

Adobe Acrobat DC

MMIS

SSIS

Education

High school diploma or GED

Tools

MMIS

SSIS

Job description

Kandiyohi County is seeking an Administrative Support professional to handle data entry in MMIS, manage electronic files, coordinate medical record requests, and prepare packets for case managers. The role involves scheduling, tracking budgets, and notifying clients, while ensuring compliance with laws and policies.

The position requires at least two years of admin support experience and proficiency in Word, Excel, Adobe Acrobat DC, MMIS, and SSIS, with demonstrated customer service skills and