Case Management Case Aide

Residential Transitions, INC.; Fort Snelling Unorganized Territory (MN); On-site; USD 29,000 - 32,000; Full time

Benefits offered by this job

Generous PTO

On-Demand Pay

Paid Holidays

401(k) with company matching

Health Benefits

Professional Growth

Career Advancement Opportunities

Job summary

Residential Transitions, Inc. (RTI) is seeking a Case Management Case Aide to provide essential administrative and coordination support for the Waiver Case Management program across counties in Minnesota.

The role ensures timely documentation and smooth client interactions under the Case Management team. Responsibilities include managing case files, scheduling assessments, and supporting billing and documentation processes with HIPAA and DHS compliance.

Qualifications

• High school diploma or equivalent required.
• At least 1 year in a case aide or administrative role.
• Willingness to travel within the Metro Area with reliable vehicle and insurance.
• Must pass background checks and be eligible to provide services.
• HIPAA compliance awareness is required.

Responsibilities

• Provide comprehensive administrative support to the Waiver Case Management program across counties.
• Handle filing, documentation, and scheduling; assist with service authorizations.
• Coordinate client meetings, appointments, and care-related activities.
• Enter data for screenings and authorizations; assist with billing processes.
• Ensure DHS and agency compliance in documentation and communications.

Skills

Administrative support

Communication

Driver's license

HIPAA knowledge

Education

High school diploma

Associate degree

Bachelor's degree

Job description

Company Overview

At Residential Transitions, Inc. (RTI), our mission is to help people improve their quality of life by empowering them with knowledge, resources, and skills—while always treating them with dignity and respect. We proudly serve individuals across Minnesota who are living with mental illness, substance use challenges, and other disabilities. Our services support people living independently in the community, in their own homes, as well as in our residential settings. Through compassionate care and a person-centered approach, we aim to make a lasting difference in the lives of those we serve.

Company Overview

At Residential Transitions, Inc. (RTI), our mission is to help people improve their quality of life by empowering them with knowledge, resources, and skills—while always treating them with dignity and respect. We proudly serve individuals across Minnesota who are living with mental illness, substance use challenges, and other disabilities. Our services support people living independently in the community, in their own homes, as well as in our residential settings. Through compassionate care and a person-centered approach, we aim to make a lasting difference in the lives of those we serve.

Position Overview

The Case Management Case Aide provides vital administrative and coordination support to case managers and social workers serving individuals in the Waiver Case Management (WCM) program across all counties. This role assists the case manager with administrative activities related to Waiver case management services. The Case Aide is integral in ensuring timely, accurate documentation, smooth client interactions, and effective communication within care teams. This position handles tasks such as managing case files, scheduling appointments, and supporting documentation and billing processes. The incumbent complies with all applicable company policies and federal, state, and local regulations, including HIPAA, OSHA, and Minnesota Department of Human Services standards.

Role Responsibilities

Program & Administrative Support

• Provide comprehensive administrative support to the Waiver Case Management (WCM) program across all assigned counties
• Assist in case preparation, organization, and file management, including filing screening materials and maintaining accurate, up to date documentation.
• Prepare and update service agreements, support plans, and other case documentation under the direction and oversight of the Case Management team.
• Schedule and coordinate client meetings, assessments, and care-related appointments.
• Perform data entry for screenings and service authorizations as assigned.
• Initiate provider and vendor contacts for service coordination (e.g., scheduling services, submitting referrals).
• Attend client appointments and support meetings on behalf of case managers as needed.
• Communicate with clients and families to support administrative needs (e.g., follow-ups, scheduling, information sharing).
• Collaborate with interdisciplinary teams and external providers to promote consistent, high-quality service delivery.
• Contribute to administrative projects, process improvements, and initiatives that enhance program operations.
• Perform additional responsibilities as assigned by leadership as the role evolves to meet program needs.

Client Interaction & Program Support

• Serve as a point of contact for clients and families for scheduling and information sharing, under management direction.
• Conduct non-clinical check-ins or intake assistance as requested by management.
• Provide communication and information assistance to support service coordination, always under the supervision of the case manager.
• Ensure culturally responsive and respectful communication in all client interactions.

Documentation & Compliance

• Perform data entry and maintain client records in accordance with DHS and agency standards.
• Track billing, authorizations, service timelines, and report deadlines.
• Audit and organize case files to ensure compliance and readiness for internal or external review.
• Ensure documentation meets DHS and HIPAA compliance requirements at all times.

Required Qualifications and Experience

• High school diploma or equivalent
• Have one year of experience as a case aide, administrative role, or in a closely related field or one year of post-secondary education.
• Willingness to travel within the Metro Area, for applicable mileage reimbursements, with a current driver’s license, clean record, and personal vehicle with insurance; and able to transport clients in that vehicle.
• A valid Driver’s License, reliable vehicle, satisfactory driving record, and auto insurance are required
• Must pass the required background check and remain eligible to provide services as defined by the Minnesota Department of Human Services.
• Must pass the screening required by Federal Human Services Office of the Inspector General to assure that person has not been excluded from working in the Health Care Programs which receive federal funding.

Preferred Qualifications

• Associate or bachelor's degree in social work, behavioral sciences, or a related field.
• Minimum one year of experience in Waiver Case Management (WCM), billing, or case aide roles.
• Familiarity with DHS systems, documentation standards, and working with vulnerable populations is highly valued.

Benefits of Working at RTI

• Generous PTO: Accrue paid time off based on tenure: up to 80–168 hours annually depending on years of service
• On-Demand Pay: Access your earned pay anytime.
• Paid Holidays: 7 company-paid holidays + 1 floating holiday.
• Retirement: 401(k) with company matching contribution.
• Health Benefits: Medical, dental, and vision insurance.
• Professional Growth: CEU courses, clinical supervision, and monthly paid trainings relevant to services provided.
• Career Advancement Opportunities: Grow within RTI.

Compensation: $21-$23 per hour

Type: Full-Time

Shift: 8am - 4.30pm

Location: Mendota Heights

Be the difference by making a difference. Advance your career in mental health today and change someone’s life tomorrow with Residential Transitions Inc., an award-winning organization that puts the people they serve and employ first.

RTI provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.