Case Management Assistant Part Time - non-benefited position

Vibra Healthcare; Fresno (CA); On-site; USD 21,697 - 26,449; Full time

Benefits offered by this job

Medical PPO and HMO options

Free prescription plans

Dental and Vision coverage

401(K) matching

Tuition and continuing education reimbursement

Work-life balance

Job summary

Vibra Healthcare in Fresno, CA is seeking an Administrative Assistant to support their Case Management team. This role includes tracking concurrent reviews for insurers, assisting with discharge planning, and organizing post-discharge services. Ideal candidates will have healthcare experience and strong organizational skills.

The wage range is competitive, between $15.75 to $19.20 per hour, depending on experience and qualifications. Join a team that values its patients and staff!

Qualifications

• High school diploma or equivalent required.
• Minimum one year of experience in administrative role.
• Previous healthcare experience required.

Responsibilities

• Provide clerical support to the Case Management team.
• Track review dates for third party payors.
• Assist with discharge planning and post-discharge referrals.
• Obtain clinical information and authorizations.

Skills

Medical terminology knowledge

Administrative support experience

Data gathering and processing

Education

High school diploma or equivalent

One year of college preferred

Job description

Overview

Come build your career with Vibra Healthcare!

Hospital Details

San Joaquin Valley Rehabilitation Hospital, located in Fresno, CA, is a 62 bed acute rehab hospital, providing rehabilitative services to people recovering from disabilities caused by injuries or illnesses. We help our patients regain their physical or cognitive abilities so they can return home at their highest level of independence. As a smaller, specialized hospital, we offer an opportunity to work in a fast‑paced and friendly work environment where you really get to know your patients and their families.

Responsibilities

Provides clerical and administrative support to the Case Management team to facilitate care coordination, discharge planning, and utilization review. This may include but is not limited to:

• Tracking dates that concurrent reviews are due to third party payors.
• Obtaining updated clinical information from the EMR/Chart or the managed care forms filled out by case managers, and faxing to third party payors.
• Obtaining fax confirmation and making follow up calls to verify concurrent review information was received.
• Obtaining authorizations and documenting these with accuracy in the HMS financial system.
• After receiving training may assist with issuing the Medicare Important Message.
• Assists with initial post discharge referrals and makes follow up calls to providers regarding referrals and acceptance.
• Assists with arrangement of post‑acute care services such as Home Health, Durable Medical Equipment, Outpatient Dialysis, Outpatient Infusion and Wound Care Centers, and post discharge transportation.
• Assists with preparation and completeness of discharge packets that accompany patients to Skilled Nursing, Subacute, and Acute Rehab Facilities.
• Assists in arranging post discharge physician appointments with primary care physician and specialist.
• May conduct post discharge calls to patients and providers and refer to appropriate disciplines if additional follow up is needed.

Required Skills

• High school diploma or equivalent required. Knowledge of medical terminology required.
• Minimum one (1) year of experience as an Administrative Assistant or higher role required.
• Previous experience in a health care or health insurance setting required.
• Significant computer/data gathering and processing experience required.

Additional Qualifications and Skills

• One (1) year of college preferred.
• Acute Care Hospital experience preferred.
• Experience working with Third Party Payor’s preferred.
• Knowledge of reimbursement programs, case management, and discharge planning preferred.
• Knowledge of federal and state regulatory standards, and Policies and Procedures.
• Ability to understand and complete work under deadlines.
• Strong organizational, prioritizing, and analytical skills.
• Ability to make independent decisions when circumstances warrant.
• Working knowledge of computer and software applications used in job functions.
• Ability to project a professional image.
• Freedom from illegal use of and effects of use of drugs and alcohol in the workplace.

Benefits

• Medical PPO high and low deductible plans / HSA options as well as HMO options in some markets.
• Free prescription plans.
• Dental and Vision coverage.
• Life insurance.
• Disability benefits.
• Employee Assistance Plan.
• Flex Spending plans, 401(K) matching.
• Additional Critical Illness, Accident, and Hospital plans.
• Company discounts for mobile phone service, electronics, cell phones, clothing, etc.
• Pet insurance.
• Group legal - provides legal assistance with personal legal matters.
• Tuition and continuing education reimbursement.
• Work life balance.

At Vibra Healthcare, our patients are family. Healthcare is constantly evolving, our growing organization is devoted to ensuring that each person in our care feels safe. Our world‑class team of driven, passionate healthcare professionals are always focused on service excellence and providing top quality care at the bedside. Our culture fosters engagement, diversity and advocacy. Our goal is to empower our employees and support them in their professional growth while leading them on a path to success within our organization.

Posted Total Compensation

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to, skill sets, experience, education and training, licensure and certifications, and other business and organizational needs. It’s not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $15.75 to $19.20.