Case Assistant

stoel; Seattle (WA); Hybrid; USD 43,000 - 59,000; Full time

Job summary

Stoel Rives LLP in Seattle has an immediate opening for a Case Assistant to support on a variety of billable projects and tasks, reporting to the Project Services Supervisor.

Key duties include document assembly, creating exhibits, filing in courts, assisting paralegals and attorneys, and handling eDiscovery, timekeeping, and trial support. Candidates should have a high school diploma or equivalent, one year in a law firm, and strong English communication.

Qualifications

• High school diploma or equivalent required
• College degree preferred
• At least 1 year of experience in a law firm environment required

Responsibilities

• Document assembly, organization, and handling of court documents.
• Create and maintain spreadsheets to track information.
• Deliver and file documents in courts; obtain signatures and notarize.
• Assist with management of document-intensive cases and paralegal work.
• Support eDiscovery data entry, document analysis, and QA of databases.
• Enter time daily and submit time sheets twice per month.
• Interact with clients, attorneys, paralegals, and staff; maintain confidentiality.
• Attend in-town and out-of-town trials and support trial needs.

Skills

Typing 40 wpm

MS Word

MS Excel

Adobe Acrobat

English communication

Education

High school diploma or equivalent

College degree preferred

Tools

Microsoft Office Suite

Adobe Acrobat

Westlaw

Lexis

Job description

Stoel Rives LLP has an immediate opening for a Case Assistant in our Seattle office.

Case Assistants provide support on a variety of billable projects or tasks.

Individuals hired are required to perform any or all listed essential job functions depending upon the work requirements of the day.

Case Assistants report to the Project Services Supervisor.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Document Assembly/Organization
  • Photocopy, organize, bind, number-stamp, and box documents for delivery
  • Locate specific documents, prepare indices, and review documents for closings, storage, and destruction
  • Case Assistants organize information and aid paralegals and attorneys by producing accurate, timely, complete, and thorough work product
• Computer-Based Projects
  • Create, design, and maintain spreadsheets to track various types of information
  • Create and update indices
  • Create exhibits using graphics, including, but not limited to, timelines, floor plans and flow charts.
• Messenger/Delivery Assignments
  • Deliver and obtain documents within and outside of the office
  • File documents in various courts
  • Obtain signatures and notarize documents within and outside of office
• Paralegal Work Overflow
  • Document review within office, at client office or at opposing counsel’s office
  • Assist with management of document-intensive cases
  • Interact with government agencies to obtain information
  • Conduct legal and non-legal research and summarize findings by memorandum or report
  • Attend both in-town and out-of-town trials
  • Other tasks as assigned
• Out-of-Town Trial Support
  • Representative tasks include setting up and organizing mini offices out of town to support document production and carry out other support requirements for trial and interacting with witnesses, clients, and opposing counsel in support of trial activities.
• eDiscovery
  • Data entry
  • Document analysis
  • Quality control of case databases
  • Print data in organized format
• Timekeeping/Time Sheets
  • Responsible for entering time daily, adhering to timekeeping rules, and turning in a time sheet to Project Services Supervisor twice per month
• Teamwork
  • Prioritize work, handle sensitive information, and maintain requisite interaction with clients, attorneys, paralegals, and other staff
• Other duties as assigned.

ESSENTIAL CAPABILITIES

• Keep personally identifiable information, personal health information and attorney/client privileged information confidential
• Comply with Firm policies and ethics rules
• Prioritize daily responsibilities and special projects and readjust as priorities change
• Coordinate resources to meet deadlines
• Perform multiple tasks in a high-pressure, fast-paced environment
• Maintain a calm, courteous, and professional demeanor
• Be a constant-learner, flexible, proactive, efficient and resourceful
• Take initiative, and follow through
• Strong team-player
• Prompt, regular, and predictable attendance
• Strong organizational, grammar, and proofreading skills
• Pay attention to detail
• Outstanding interpersonal and client service skills
• Clear, effective, and professional verbal and written communication skills
• Proficiency and fluent in reading, writing, and verbal communication in English

Technical Knowledge

• Must be able to type a minimum of 40 wpm with minimal errors
• Must be proficient in Microsoft Office Suite (Word, PowerPoint, Excel and Outlook) and Adobe Acrobat
• Must be capable of learning (and may be required to have working knowledge of) on-line research programs such as Westlaw and Lexis
• Must be familiar with operation of office equipment, including personal computer, printer, photocopier, and telephone

Physical and Mental Capabilities

• Operate a telephone, personal computer, and all types of photocopy equipment and other necessary office equipment
• Read and comprehend handwritten and typed notes or instructions
• Type on a computer keyboard in a sitting or standing position for extended periods of time during a 7.5-hour workday
• Learn and effectively use Firm style and software applications
• Accurately proofread documents
• Accurately record and deliver phone messages
• Carry files, binders, and pouches of files for short distances
• May be required to possess valid driver's license, have a good driving record, and drive personal vehicle to accomplish work assignments
• Must be capable of delivering and obtaining documents from downtown offices and court buildings
• May be required to travel out of town and/or out of state to accomplish work assignments

EDUCATION & EXPERIENCE

• High school diploma or equivalent required
• College degree preferred
• At least 1 year of experience in a law firm environment required

NORMAL WORK HOURS

This is a hybrid position, non-exempt, and eligible for overtime compensation. Regular office hours are 8:30 - 5 p.m., Monday through Friday. Working overtime and on holidays may be required and may be on short notice.

How You Will Live Life Well at Stoel Rives: Compensation, Benefits, and More!

The pay range for this position is $51,00